At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture and priorities, visit our strategy site.
Within our Consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.
The project: The Project Coordinator provides day‑to‑day coordination and project controls support to the Prime Consultant team, supporting the effective delivery of non‑design services throughout the construction and close‑out phases.
Working under the direction of the Project Leader / Project Manager, the Project Coordinator supports programme integration, contract administration processes, information management, reporting, and governance activities. The role is critical to ensuring that project controls are maintained, records are complete and auditable, and information flows effectively between the client, consultants, contractors, and third‑party stakeholders.
Our values shape the way we work and define the people we want to join us on our journey.
Safety first - Going home safe and well:
Support safe project delivery by ensuring timely and accurate communication of project information.
Comply with site and organizational health and safety requirements when undertaking site‑based activities.
Escalate safety‑related observations or information gaps to the appropriate project leads.
Support accurate record‑keeping for safety‑related documentation where required.
Client focus – Deliver on our promise:
Provide reliable coordination and administrative support to the Prime Consultant team.
Support clear, timely communication between project participants.
Assist in the preparation of reports, briefings, and meeting materials for client review.
Contribute to a professional, transparent interface with the client and stakeholders.
Integrity – Always do the right thing:
Maintain accurate, complete, and traceable project records in line with governance requirements.
Ensure information is issued and recorded in accordance with agreed processes.
Support transparent change, risk, and issue tracking.
Escalate inconsistencies or missing information promptly.
Create opportunity for our people to excel:
Work collaboratively across the Prime Consultant team.
Support continuous improvement in project coordination and controls processes.
Develop knowledge of programme management, contract administration, and public‑sector delivery environments.
Contribute positively to team culture and performance.
Key responsibilities
Support day‑to‑day coordination of Prime Consultant activities.
Assist with contract administration processes, including tracking RFIs, submittals, and correspondence.
Support programme controls by assisting with schedule updates, progress tracking, and reporting inputs.
Coordinate meetings, including agendas, minutes, and action tracking.
Support permitting, approvals, and third‑party interface tracking as directed.
Assist with document control and information management activities.
Support commissioning, handover, and close‑out coordination, including tracking of deficiencies and deliverables.
Prepare routine reports and dashboards for internal and client use.
Maintain and update project registers, including:
What You’ll need to have
Experience in a project coordination or project support role within construction or infrastructure delivery.
Strong organisational skills and attention to detail.
Ability to manage multiple tasks and priorities concurrently.
Clear written and verbal communication skills.
Confidence working with contractors, consultants, and client teams.
Ability to operate within formal governance and reporting environments.
You’ll also have
Degree or diploma in construction management, engineering, project management, or a related discipline, or equivalent experience.
Experience supporting public‑sector or regulated projects (preferred).
Familiarity with document control systems and structured reporting.
Strong proficiency in standard office and reporting tools.
A proactive, solutions‑focused approach to project support.
Note: The estimated salary for this position is 130,000-150,000 CAD. Starting salary may vary based on permissible, non-discriminatory factors such as experience, skills and qualifications.
Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organization.
We are also open to discussing part time, flexible, and hybrid working options if suitable within the role. (Dependant on geography with BUD approval)
