Oatley Vigmond is one of Ontario’s leading personal injury law firms, recognized for excellence, compassion, and advocacy. We have been named Law Firm of the Year by Best Lawyers and consistently rank among Canadian Lawyer’s Top 10 Ontario Personal Injury Law Firms. Our team is committed to delivering exceptional legal representation while supporting clients through some of the most challenging periods of their lives. We foster a culture of professionalism, collaboration, and continuous improvement.
We are seeking a highly skilled and detail-oriented senior Legal Assistant to join our Barrie office. This role is ideal for an experienced litigation professional who thrives in a fast-paced environment, takes initiative, and enjoys mentoring others. You will play an important role in supporting our Co-Managing Partner with complex files while also providing guidance and support to Legal Assistant Support staff, helping foster a strong and collaborative team environment.
Key Responsibilities:
· Prepare, draft, and proofread legal correspondence and documents to a high standard
· Manage calendars, court dates, and deadlines to ensure all timelines are met
· Maintain accurate, organized, and up to date electronic and physical files
· Coordinate meetings, hearings, and client appointments, including scheduling and confirmations
· Assist with filing and serving court documents in accordance with Ontario court procedures
· Communicate with clients, opposing counsel, court staff, and third parties in a professional and timely manner
· Open, manage, and close files, ensuring all documentation is complete and properly tracked
· Handle incoming and outgoing communications, including email, phone calls, and document distribution
· Assist with billing, expense tracking, and administrative tasks as required
· Provide ongoing administrative and clerical support to the Co-Managing Partner and the broader team
Qualifications and Skills
· Minimum 5 years of experience as a Legal Assistant or Law Clerk
· Strong working knowledge of legal terminology, processes, and Ontario court procedures
· Exceptional organizational skills with the ability to manage multiple priorities and deadlines
· Advanced attention to detail and commitment to producing accurate, high-quality work
· Strong written and verbal communication skills
· High level of professionalism, discretion, and sound judgment
· Ability to work independently while contributing effectively within a team
· Proficiency with Microsoft Office and familiarity with legal software systems
Benefits
· Flexible schedule
· Paid time off
· Company events
· Dental care
· Employee assistance program
· Extended health care
· Life insurance
· Vision care
Schedule:
Qualified applicants are invited to apply in confidence to Pearl Graham at [email protected]. Please include a resume and reference letters if available.
We thank all candidates for their interest in Oatley Vigmond; however only those selected for an interview will be contacted.
Oatley Vigmond is an equal opportunity employer. We encourage and welcome applications from people with disabilities and people with diverse backgrounds. We provide a workplace that is inclusive and welcoming. Accommodations are available upon request for candidates taking part in all aspects of the selection process. For more information about our firm, please visit our website at www.oatleyvigmond.com
Job Type: Full-time
Pay: From $65,000.00 per year
Ability to commute/relocate:
- Barrie, ON L4M 6C1: reliably commute or plan to relocate before starting work (required)
Application question(s):
- How many years of experience do you have as a Legal Assistant or Law Clerk?
- Are you legally allowed to work in Canada ?
Work Location: In person
