At Novara, we support businesses with integrated solutions across all functions of Human Resources. In partnership with our client, we are excited to present this exciting opportunity to join their organization. The successful candidate will be employed directly by the client.
Our client is an award-winning, international clean-technology company. Founded on the premise of leaving the world better than they found it, their innovative, patented, ISO approved technology solves the world's biggest environmental emissions problems, offering the most responsible, cost effective, and sustainable way for their clients to meet their emissions reduction targets.
Our client is seeking an experienced Executive Assistant to support their C-suite leadership team and serve as the operational backbone behind their day-to-day executive function. The ideal candidate brings exceptional organizational and communication skills, a high degree of discretion with sensitive business information, and the ability to anticipate needs and manage competing priorities in a fast-paced environment.
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You anticipate what's needed before it's asked, keeping executives prepared and one step ahead at all times.
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You take initiative and follow through independently, moving action items forward without waiting to be directed.
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You handle sensitive and confidential information with discretion, knowing that trust is earned through consistency.
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You manage competing priorities without losing composure, staying organized and dependable when the pace picks up.
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You communicate clearly and professionally at every level of the organization, from coordinating with vendors to corresponding on behalf of the President.
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You take ownership of the details — from travel logistics to meeting prep — so nothing falls through the cracks.
- Arrange travel and accommodations for Executives. This includes monitoring and executing changes to schedule or as per requested.
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Perform clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
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Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
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Receive incoming communications on behalf of the Executive Director and/or other senior staff, review the contents, determine the priority, and summarize and/or distribute to the appropriate parties according to the scope of allowed authority.
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Delegates and follows up on action items that fall within realm of responsibility.
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Maintain confidential information for the business, team and leadership and ensures information is handled appropriately.
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Coordinate and send meeting invitations and agendas to attendees, books meeting rooms and arrange for any necessary IT resources and refreshments to facilitate an efficient meeting.
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Prepare briefing notes and minutes of meetings, as required.
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Provides Executives with documentation needed for meetings and correspondence with the business.
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Performs additional duties as assigned by executives.
- A minimum of 8 years of executive and administrative experience supporting senior leaders.
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Post-secondary education or technical diploma and a strong understanding of energy sector would be considered an asset.
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Knowledge of office administration, clerical procedures, and record keeping an asset.
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Proficiency with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Our client is an equal opportunity Employer and considers applicants for all positions without regard to race, color, creed, religion, ancestry, national origin, age, gender identity, gender expression, marital status, sexual orientation, military/veteran status.
