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ADMINISTRATIVE ASSISTANT (Temporary 12 month contract) | Calgary, AB
Working in a LASIK MD clinic (an affiliated entity of Vision Group) is to help improve people's eyesight. It is having the feeling of a mission accomplished and a job well done. It is seeing happiness in the eyes of patients and realizing that you have changed the way they see life. All of this can be achieved while having the opportunity to build a stable and rewarding career that meets your full potential.
Join our team, where our Great Place to Work® certification represents our commitment to creating a supportive and inclusive culture for every member of our organization.
A look at your benefits
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You have a temporary full-time position (approx. 40hrs p/week), for about a 12 month contract.
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You benefit from 3 weeks of vacation, 3 sick days, 1 floater & 1 wellness day.
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You benefit from an Employee Assistance Program.
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You work with experts in Ophthalmology & you can count yourself as a team member of one of Canada’s Best Managed Companies.
Your tasks at a glance
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You manage calendars, appointments, and meeting schedules for the Regional Director, ensuring priorities are organized effectively.
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You coordinate meetings, prepare agendas, record minutes, and follow up on action items to keep projects moving forward.
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You draft, proofread, and format correspondence, reports, presentations, and other business documents with accuracy and professionalism.
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You organize and maintain confidential electronic and physical records while monitoring incoming communications and ensuring timely follow-up.
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You support operational projects and administrative initiatives across multiple clinic locations, tracking timelines, deliverables, and key milestones.
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You coordinate travel arrangements, leadership meetings, and special events, ensuring all logistics are planned seamlessly.
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You collaborate with physicians, clinic leaders, staff, and external partners to facilitate effective communication and coordination.
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You support expense reporting, invoice processing, data collection, and reporting while continuously identifying opportunities to improve administrative processes and efficiencies.
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You support the organization’s Risk Management program by identifying and promptly reporting patient safety concerns, incidents, or potential risks to clinic management, to assist in the organization’s overall efforts to identify, report, and mitigate risks.
A clear view of your assets
- You are comfortable with computers, technology, and Microsoft 365 (knowledge of EMR systems is an asset).
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You have 2–3 years of administrative support experience (experience supporting leadership is an asset), are proficient in Microsoft Office, and have strong organizational, communication, and time-management skills.
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You are detail-oriented, professional, and customer-focused, with the ability to manage competing priorities, maintain confidentiality, build strong relationships, and work both independently and collaboratively.
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Your experience in the health care field is considered an asset (ex: medical assistant, physiotherapy assistant, optometry assistant, orderly, dental assistant, pharmacy lab technician, sterilization assistant, animal health technician assistant, veterinary assistant, etc.).
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You are looking for a fast-paced, dynamic work environment where your ability to work in a team and excel at multi-tasking will be an asset.
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Schedule: You have flexibility to work between Monday and Friday 8:00 AM - 4:00 PM, no weekends.
From our point of view
Whatever your profile, we are above all looking for someone beyond the CV, since you can benefit from in-house training. Only your motivation and your desire to learn are part of our selection criteria.
