Job Summary
We are seeking a highly organized and proactive Real Estate Administrative Assistant to support our dynamic real estate Boutique Luxury Brokeage. This role involves managing administrative tasks, coordinating communications, and assisting with property management and marketing efforts. The ideal candidate will possess excellent communication skills, organizational abilities, and a customer-focused attitude to ensure smooth operations and exceptional client service.
Responsibilities
- Manage daily administrative tasks including scheduling appointments, preparing documents, and maintaining files
- Assist with property listings, marketing campaigns, and promotional activities to attract potential clients
- Coordinate with clients, vendors, and team members to facilitate property showings and negotiations
- Support negotiation processes by preparing necessary documentation and communicating with involved parties
- Maintain accurate records of property transactions, client interactions, and marketing efforts
- Provide exceptional customer service by addressing client questions and concerns promptly and professionally
- Assist with property management tasks such as lease agreements, maintenance requests, and tenant communications
- Organize open houses, showings, and other events to promote properties effectively
Skills
- Technical Skills
- Proficiency with Microsoft Office Suite and Google Workspace.
- Experience with CRM systems such as Monday.com, or similar platforms.
- Familiarity with Canva, DocuSign, BrokerBay, Matrix MLS, PDF editor and social media management tools is an asset.
- Comfortable learning new technology and software systems.
Preferred Qualifications
- Previous experience in real estate, property management, administration, or customer service.
- Knowledge of MLS systems, transaction management platforms, and real estate documentation.
- Experience with marketing, social media, and content creation.
- Bilingual or multilingual abilities are considered an asset.
- This position offers an engaging opportunity for motivated individuals eager to grow within the real estate industry while providing essential support to our team.
Pay: $21.00-$23.00 per hour
Work Location: In person
