Salary: Market related
Reference: JOB-18423
We are seeking a highly organized and professional Administrative Assistant to provide essential administrative support to our client, a provincial crown corporation supporting projects across the province. The role is located in Halifax and is initially a four-month contract, with the potential to become a longer-term opportunity.
The successful candidate will be is responsible for a wide range of administrative and clerical duties, supporting staff operations, maintaining organized systems and records, and handling confidential information with discretion and professionalism.
Key Responsibilities for the Job:
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Support daily administrative operations for the executive office
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Answer and direct emails and other communications
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Prepare, proofread, and distribute documents, reports, and correspondence
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Maintain organized electronic and paper filing systems
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Order office supplies and monitor inventory levels
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Assist with data entry, record keeping, and database management
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Support administrative HR functions, including filing and job postings
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Coordinate catering, venue bookings, accommodations, and meeting logistics
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Assist in organizing company meetings and presentations
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Liaise with internal departments and external vendors as required
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Exercise sound judgment and apply organizational policies appropriately in day-to-day operations
Experience & Attributes for Success:
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Completion of post-secondary program (diploma, certificate or degree - ideally in Business Administration or other related field
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1 – 2 years of hands-on experience in a similar administrative role is considered an asset
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Bookkeeping training and/or experience is an asset
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Strong computer skills, including proficiency with Microsoft Word, Excel, and presentation software
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Working knowledge of office equipment such as photocopiers and printers
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Excellent interpersonal and communication skills, including the ability to interact professionally with the public and handle inquiries or complaints appropriately
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Ability to work independently and collaboratively in a fast-paced environment
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Strong organizational, time management, and multitasking abilities
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Positive, proactive attitude with strong initiative and professionalism
If interested in this opportunity, please apply online by clicking the Apply Now button.
To learn more about similar opportunities, the local job market, or to discuss your career interests, please contact Josephine Dalrymple, Recruitment Consultant at [email protected].
Administrative Staffing is a specialist recruitment company focusing exclusively on the placement of administrative professionals. We offer candidates a wide range of job opportunities, current knowledge of the employment market, and a commitment to ensuring best “fit” with every placement. To view more job opportunities or for more information on Administrative Staffing please visit us at www.administrativestaffing.ca.
Administrative Staffing is committed to promoting diversity and inclusion in the workplace. We believe that it is essential for workforces to reflect the communities they serve, where everyone feels included and valued. We promote environments that value and respect all individuals, regardless of their race, ethnicity, gender, sexual orientation, age, ability, religion, or any other personal characteristic.
We encourage applications from underrepresented groups including African Canadians, Indigenous/Aboriginal People, Racially Visible Persons, Women, Persons with Disabilities, and 2SLGBTQ+ Persons.
Self-identification is encouraged but not required during the application process and accommodations can be requested during the recruitment process. If accommodations are needed during the assessment process, such as an interview or testing, please let us know and we will make arrangements to meet your needs.
