Adecco is currently hiring an experienced Administrative Assistant for a full-time, 1-year contract opportunity in Oshawa, ON. This role is ideal for a highly organized professional who excels in supporting leadership teams, managing confidential information, and coordinating day-to-day administrative operations in a fast-paced office environment.
In this position, you will provide high-level administrative support including scheduling, correspondence management, travel coordination, meeting preparation, and records maintenance while ensuring smooth office operations and effective communication across teams.
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Pay Rate: $33.09/hour
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Location: Oshawa, ON
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Schedule: Monday - Friday
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Employment Type: 1-Year Contract | Full-time
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Vacancy Status: This posting is for an existing vacancy.
Responsibilities
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Manage a wide range of confidential and routine correspondence, reports, and documentation.
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Prepare, format, and distribute internal and external communications.
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Organize meetings, including agendas, materials, and follow-up documentation.
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Coordinate travel arrangements and accommodations for leadership and staff.
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Manage incoming and outgoing mail, including confidential documents.
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Support scheduling and prioritization of the supervisor's daily activities.
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Maintain accurate records and ensure proper filing and retention compliance.
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Prepare purchase orders, requisitions, and related administrative documentation.
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Track deadlines, follow-ups, and outstanding administrative tasks.
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Liaise between supervisors and staff to communicate instructions and updates.
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Provide administrative support for reporting, forms, and meeting outputs.
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Ensure smooth day-to-day office operations and respond to ad hoc requests.
Qualifications
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Proven experience as an Administrative Assistant or Executive Assistant.
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Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe tools.
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Excellent organizational, multitasking, and time management skills.
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Strong written and verbal communication abilities.
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High level of discretion when handling confidential information.
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Experience coordinating meetings and travel arrangements.
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Strong attention to detail and problem-solving skills.
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Ability to work independently in a fast-paced environment.
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Strong interpersonal skills and ability to liaise effectively between teams.
Interested in this position? Apply now! Our recruitment team is ready to support you in your next career step.
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