Reporting to the Manager, Enforcement Operations, the Enforcement Assistant provides administrative support to investigators and litigators for active cases. In this position, you’ll play a pivotal role in keeping the teams organized with evidence handling and document management.
Core Responsibilities:
- Provide administrative support to various teams within Enforcement for reported complaints and any subsequent investigations
- Coordinate and prepare written correspondence related to case information and manage evidence
- Organize, format, and assist with document management of all evidence as directed by investigators, often using SharePoint and e-discovery software
- Provide support in the complaint intake process by setting up cases in a database and managing the workflow accordingly
- Coordinating with regulators and member firms on cases as required
Key Skills and Competencies:
- Exceptional document management and organizational skills
- Ability to work proactively, efficiently and independently, to prioritize and complete tasks in a timely manner
- A keen eye for detail
- Strong interpersonal skills with the ability to work collaboratively with coworkers
- Strong written and verbal communication skills.
- Ability to deal with confidential information in a sensitive manner
- Proficiency with a variety of computer software applications, including SharePoint, MS Word, Excel
- Familiarity with the securities industry and/or legal environments
Education/Experience:
- Post-Secondary education (University Degree or College Diploma)
- Canadian Securities Course (CSC) other related courses are considered assets
- Financial industry experience, at a dealer member, another self-regulatory organization or securities commission are considered assets.
- Experience with e-discovery software such as Everlaw is an asset
- Experience with CRM software is an asset
What we offer:
- Competitive base salary in alignment with market
- Performance based bonus *
- Hybrid work environment
- Employer paid Health Benefits and Spending Account that offer flexibility to meet your individual or family needs as of day one
- Defined Contribution Pension Plan with company matching that starts on your first day of employment *
- Paid flex days and sick days *
- Vacation days
- Maternity Leave Of Absence/Paternity Leave Of Absence top up *
- Paid continuous learning and continuing development including designations
Why the Canadian Investment Regulatory Organization (CIRO):
Our purpose and our impact:
With offices across Canada - from Vancouver to Montreal, our mission is to promote healthy capital markets by regulating fairly and effectively so that investors are protected and confident investing in their futures. As regulators, we understand that we are all investors, and therefore a career with us is a purposeful career: protecting our future.
Culture and Working Environment:
Life at CIRO is purpose and performance- driven. We foster an inclusive culture where teamwork, a forward-thinking attitude, and integrity are at the core of everything we do. This creates an environment where employees thrive, grow, and are empowered to learn and contribute their best.
Joining CIRO means becoming part of a dynamic and transparent organization that values accountability and is committed to maintaining the highest standards of regulatory oversight in the financial industry.
Looking for a career where you can safeguard the integrity of Canadian markets? Join CIRO and be part of the team that secures our financial future.
At CIRO, you’ll be part of an organization driven by Pride in Excellence, a strong Focus on Well‑being, and A Shared Purpose that connects our people to meaningful work. We’re committed to fostering an inclusive, supportive environment where you can grow and make an impact. Learn more about what it’s like to build your career at CIRO by exploring our Careers page: https://www.ciro.ca/about-ciro/careers (https://www.ciro.ca/about-ciro/careers)
Our Commitment:
CIRO is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). CIRO will provide accommodation to job applicants with disabilities throughout the recruitment process. Should you require accommodation, please contact Human Resources.
We are committed to creating an inclusive and barrier-free recruitment and selection process across Canada. We welcome applications from all qualified individuals and are dedicated to providing accommodations upon request for candidates participating in all aspects of the recruitment process, in accordance with applicable human rights and accessibility legislation.
Our Recruitment Process
- This posting reflects an active vacancy on our team
- We use automated (AI) tools to assist with candidate sourcing and communications. Applications are reviewed by our hiring team and hiring decisions are made by people.
- This role has a hiring range of $47,000 - $58,000 with the placement and offered salary being based on knowledge, skills, education/training and experience, as well as external market conditions and internal equity.
While we appreciate receiving applications, only those applicants who closely meet the position requirements will be contacted. #LI-HYBRID #Hiring
