Employer: Auliv Ventures Inc.
Location: 15315 66 Ave #201, Surrey, BC V3S 2A2
Job Type: Permanent, Full-time, Year-round
Vacancies: 1
Wage: $36.75 per hour
Hours: 35 hours per week
About the Role
Auliv Ventures Inc. is seeking a detail-oriented and organized Legal Administrative Secretary – Mortgage Advisor Support to join our growing team. The successful candidate will support mortgage advisors and office operations by handling administrative, legal, and client coordination duties in a fast-paced professional environment.
Job Duties
- Welcome customers, answer telephone calls, transfer calls, and take messages professionally.
- Coordinate communication between clients, mortgage advisors, lenders, and legal professionals.
- Open, review, distribute, and manage incoming mail, electronic correspondence, and confidential documents.
- Schedule appointments, maintain filing systems, and manage office correspondence.
- Prepare, review, proofread, and organize mortgage and legal documents, ensuring accuracy and compliance.
- Assist with mortgage applications, renewals, refinancing, and client documentation.
- Support document preparation for mortgage closings, renewals, refinancing, and lender submissions.
- Review and proofread documents to ensure grammatical accuracy and compliance with legal procedures and lending requirements.
- Maintain confidentiality of legal, financial, and client information.
- Maintain organized electronic and physical filing systems for mortgage applications, legal files, and compliance records.
- Establish and maintain office procedures and administrative routines to improve operational efficiency.
- Order office supplies and maintain inventory levels.
- Ensure compliance with government regulations, lender policies, and office procedures.
- Perform basic bookkeeping, payroll support, and administrative reporting tasks.
- Train staff and support daily office operations in a fast-paced environment.
Job Requirements
- Completion of secondary school is required.
- A diploma or certificate in Legal Administration, Office Administration, Business Administration, or a related field OR
- A minimum of 1 year of relevant work experience in mortgage administration, legal administration, or office coordination is required.
- Excellent customer service and communication skills are required.
- Occasional weekend work may be required.
- Strong proofreading and document preparation abilities.
- Ability to work independently and meet deadlines in a fast-paced environment.Technical & Computer Skills
- Proficiency in MS Word, MS Office, MS Excel, MS Outlook, Adobe Acrobat Reader, and Zoho CRM for daily administrative tasks.
Essential Skills
- Ability to work in a fast-paced, deadline-driven office environment.
- Ability to perform prolonged computer and administrative work.
- Experience handling confidential legal and financial documentation.
- Ability to prioritize multiple assignments with accuracy and efficiency.
Job Benefits: Extended Health, Dental, Vision Benefits, Life and Disability Insurance
Contact Information :
Interested applicants can email their resumes to: [email protected].
Pay: $36.75 per hour
Benefits:
- Dental care
- On-site parking
- Vision care
Work Location: In person
