We are looking for a detail-oriented Property Administrator to support a real estate portfolio in Stoney Creek, Ontario. This permanent role focuses on keeping Yardi Voyager records accurate, assisting property operations, and helping teams produce reliable portfolio information. The successful candidate will bring strong hands-on experience with Yardi in a multi-property environment and the ability to identify and resolve data issues with confidence.
Responsibilities:
- Oversee the quality and consistency of tenant, lease, unit, and property records within Yardi Voyager across the portfolio.
- Examine rent rolls, tenant ledgers, lease details, and recurring charges to confirm information is complete and accurate.
- Trace and correct inconsistencies by comparing system records with lease documentation and financial data.
- Coordinate administrative updates related to move-ins, move-outs, lease renewals, suite transfers, chargebacks, and tenant account changes.
- Work closely with property management and accounting teams to validate information and prepare operational and financial reports.
- Contribute to Yardi improvement initiatives by supporting data cleanup, system refinement, and process enhancement efforts.
- Assist with portfolio administration tasks, including maintaining organized documentation and supporting day-to-day property records management.
- At least 3 years of direct, practical experience working with Yardi Voyager.
- Demonstrated ability to manage lease setup, tenant profiles, recurring charges, arrears, reconciliations, and move-in or move-out activity within Yardi.
- Experience producing and reviewing reports such as rent rolls, delinquency summaries, occupancy updates, lease expiry tracking, and tenant account reporting.
- Proven skill in identifying system discrepancies and making accurate corrections to records, rent schedules, and unit status information.
- Background supporting data reviews, audit preparation, or large-scale record cleanup within a residential or commercial property portfolio is considered an asset.
- Familiarity with purchase orders, invoice processing, vendor records, maintenance-related administration, and document control.
- Advanced Excel capabilities, including filtering, sorting, reconciliation work, and data analysis.
- Strong organizational skills, sound judgment, and the ability to work independently with minimal supervision.
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