Location: Caledonia, Ontario
Job Type: Full-Time | Permanent
Join Our Team!
We are looking for a highly organized and detail-oriented Office Administrator / Operations Coordinator to join our busy distribution center. This role is ideal for someone who enjoys working in a fast-paced environment where no two days are the same. You'll play an important role in supporting our shipping, receiving, inventory, logistics, and customer service operations while working closely with our warehouse, sales, dispatch, and accounting teams.
Key Responsibilities
- Process customer orders and invoicing by preparing invoices, receiving documentation, returns, transfers, and other order-related transactions across multiple company divisions.
- Support inventory management by completing production runs, inventory adjustments, cycle counts, month-end inventory procedures, and maintaining accurate inventory records.
- Coordinate shipping activities by arranging courier shipments, reviewing transportation invoices, resolving discrepancies, and maintaining shipping documentation.
- Maintain accurate operational records through document management, filing, tracking reports, and ensuring completed Bills of Lading and supporting paperwork are properly processed.
- Provide administrative support to warehouse operations by printing pick tickets, labels, driver paperwork, booking appointments, assisting at the shipping window, and supporting daily operational needs.
- Maintain warehouse and system data by updating product locations, operational information, tracking damaged materials, and ensuring data accuracy within internal systems.
- Collaborate with operations, sales, warehouse, and logistics teams to ensure the efficient flow of information and provide support wherever required.
Qualifications
- Previous administrative experience in a warehouse, logistics, transportation, manufacturing, or distribution environment is considered a strong asset.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Comfortable managing multiple priorities in a fast-paced environment.
- Proficient with Microsoft Office, particularly Excel and Outlook.
- Experience with ERP, inventory management, transportation management, or warehouse management systems is an asset.
- Strong communication and problem-solving skills.
- Ability to work both independently and collaboratively within a team.
What We're Looking For
The ideal candidate is someone who:
- Takes pride in producing accurate work.
- Is proactive and enjoys solving problems.
- Thrives in a busy, team-oriented environment.
- Is dependable, adaptable, and willing to assist wherever needed.
- Has a positive attitude and excellent customer service skills.
What We Offer
- Full-time, permanent employment
- Comprehensive benefits package
- Company RRSP matching program
- Supportive team environment
- Opportunities for growth and development
We appreciate all applications, however only those candidates selected for an interview will be contacted.
Nicholson and Cates Limited is committed to creating a diverse environment and is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment. Upon request, we will provide reasonable accommodation for disabilities to support participation of candidates in all aspects of the recruitment process. Should you require an accommodation, please contact us at [email protected] and we will work with you to meet your accessibility needs.
Pay: $24.00-$26.00 per hour
Benefits:
- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Work Location: In person
