Office Assistant (Part-Time, 3-Month Contract)
About GroupHEALTH
At GroupHEALTH, we're proud of the work we do – but it's how we do it that truly sets us apart. We're a fast-moving, ever-evolving, stable organization with deep roots and a bold vision: to transform the way Canadians experience benefits. We combine agility with long-term stability to create meaningful impact.
Here, you'll find more than just a job. You'll find a purpose-driven, people-first culture where kindness, collaboration, and curiosity thrive. Whether you've been here fifteen years or fifteen days, you'll notice right away – our people are genuinely invested in one another's success and delivering exceptional experiences to our clients and plan members.
About the Role
The Office Assistant creates a WOW experience through friendly, courteous, and timely support. Whether it's sending out packages, unloading the dishwasher, or keeping office supplies stocked, this role is all about attention to detail and going the extra mile. With pride in maintaining a clean, organized, and welcoming office, no task is too small for this detail-oriented team player.
This is an on-site role based out of our Surrey, BC office, working 2 days in office per week. This is a part-time, 3-month contract position at 16 hours per week. Candidates must be available to work Mondays and Wednesdays.
What You'll Do
- Maintain cleanliness and organization of kitchen and common areas, including unloading dishwashers, tidying spaces, and restocking supplies as needed.
- Provide frontline administrative support by answering the intercom and responding to emails, faxes, and internal requests.
- Respond to and support Jira service requests related to day-to-day requests (e.g., office moves, flower orders, supply requests), ensuring timely and accurate completion or coordination with appropriate teams.
- Prepare, organize, and package outgoing courier shipments, mail, and materials for trade shows or offsite events.
- Draft, proofread, and format routine correspondence and documents as required.
- Support internal meetings and events by reserving facilities, coordinating room setup, arranging catering, and ensuring timely setup and cleanup.
- Assist with general office administration and other duties as assigned to support smooth daily operations.
What We're Looking For
- High school diploma or equivalent experience
- Previous experience working in an office setting with similar responsibilities is a bonus but not essential
- Experience and knowledge of MS Office (Word, Excel, PowerPoint, and Outlook)
- Valid driver's license and access to a reliable vehicle is a bonus but not essential to the role
- Personable with excellent communication skills
- Takes initiative, is organized, and is detail oriented
- Quick learner with the ability to adapt to new situations easily
Critical Competencies
You will succeed in this role if you are:
- A Client Centric Team Member – Prioritizes and takes action based on the needs of both internal and external clients. Exhibits excitement, a positive, can-do attitude and takes ownership. Strives to consistently meet, or exceed client expectations.
- An Effective Communicator – Communicates clearly, in a positive and respectful manner. Interacts with others to build relationships through tact and diplomacy. Navigates difficult conversations with care, adjusting communication based on others' styles and perspectives.
- An Embracer of Change – Thrives in a constantly changing environment by adjusting thinking and behavior to be resilient. Uses experience to fuel growth. Unafraid to challenge the status quo.
- An Organized Professional – Invests time in upfront planning to achieve goals and objectives. Plans, organizes, and schedules work in an efficient, productive manner. Focuses on key priorities and stays on track to meet deadlines.
- A Team Player – Works with others to achieve individual, team, department, and organizational goals. Values diverse perspectives and works well with others to achieve the best possible outcome. Committed to the team's success and focused on a common set of objectives.
Compensation
At the time of this posting, the estimated hourly rate for this position is $21.00 per hour. Individual compensation is determined by factors such as job-related skills, relevant experience, and education/training. This rate reflects the hourly pay only and does not encompass the comprehensive total rewards package that we proudly offer.
Accommodation and Inclusion
GroupHEALTH is committed to equity, diversity, and inclusion. If you need accommodation during any stage of the hiring process, please let us know! We're here to help.
If you're ready to do meaningful work and grow your career with GroupHEALTH, we'd love to hear from you. Click Apply to submit your application.
