ABOUT GOWLING WLG
At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.
We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.
Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.
PROFILE
Gowling WLG is seeking a full-time Legal Administrative Assistant to join our Real Estate practice group. Working within our Real Estate & Banking department, the successful candidate will perform full regulatory and legal administrative work of a responsible and confidential nature for two or more professionals. This position receives some direction or guidance; some tasks and objectives are accomplished independently.
Our Legal Administrative Assistant will work in a team environment providing support to our professionals. The successful candidate will bring excellent attention to detail, strong organizational skills, and a passion for Real Estate.
RESPONSIBILITIES
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Organizing and expediting the flow of work through the professional's practice, initiating any follow-up action, as appropriate;
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Accurately preparing regulatory and legal documents and correspondence with minimal direction;
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Transcribing and typing regulatory and legal documents and correspondence;
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Liaising between the professionals and various internal and external individuals, groups and clients at all levels;
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Working proactively in a team environment in the day-to-day support of the professional's practice;
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Using initiative and good judgment to relieve the professional of administrative detail;
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Preparing and organizing client materials for the professional and file management;
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Completing administrative tasks such as billing, opening and closing files, and accounting;
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Managing the professionals’ calendars including travel arrangements;
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Assists the professional with schedules and deadlines;
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Other duties as assigned.
QUALIFICATIONS
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Administrative Assistant or Legal Administrative Assistant Diploma coupled with a minimum of two years of legal administrative assistant experience;
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Aptitude to take care of clients’ needs in a professional and courteous manner;
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Produce a high quality and quantity of work products under tight timelines;
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Handle stress in a business-appropriate manner;
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Ability to use discretion when dealing with confidential information;
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Strong problem-solving skills, including the ability to set priorities while dealing with conflicting and emerging priorities;
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Excellent coordination and organizational skills;
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Capacity to work independently, as well as in a team environment;
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Excellent interpersonal skills with the ability to work effectively with other staff and professionals;
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Strong written, oral and verbal communication skills;
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Excellent grammar and proofreading skills;
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Advanced knowledge of Microsoft Office Suite (proficient in Word, PowerPoint and Excel);
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Ability to multi-task within a fast-paced environment.
The starting range for this role is $60,000 to $73,500. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.
This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.
This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.
Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.
