Summary of Responsibilities:
Human Resources Assistant provides administrative and operational support to the HR team, with a focus on Occupational Health & Safety (OH&S), recruitment coordination, HR systems maintenance, data entry, and basic HR analytics. This role ensures accurate record-keeping, supports compliance initiatives, and contributes to efficient HR processes across the organization.
Key Responsibilities
1. Occupational Health & Safety (OH&S)
· Assist in the coordination and administration of workplace health and safety programs
· Maintain safety records, incident logs, and compliance documentation
· Support investigations by collecting reports and tracking corrective actions
· Help organize safety training sessions, meetings, and audits
· Monitor compliance with OH&S policies and regulatory requirements
· Develop safety protocols for all positions, activities and equipment
2. Recruitment Support
· Assist with job postings across platforms and internal systems
· Screen resumes and organizes candidate shortlists
· Coordinate interviews and communicate with candidates
· Prepare recruitment-related documentation (offer letters, interview notes)
· Support onboarding processes for new hires
3. Data Entry and Records Management
· Accurately enter and update employee information in HR systems
· Maintain digital and physical employee files in compliance with privacy standards
· Ensure data integrity and confidentiality of HR records
· Perform regular audits of HR data for accuracy and completeness
4. Human Resource Management System (HRMS) Maintenance
· Maintain and update the HRMS with employee data, changes, and documentation
· Troubleshoot minor system issues and escalate when needed
· Generate reports from HR systems to support HR functions
· Assist in testing system updates or improvements
5. HR Analytics and Reporting Support
· Assist in compiling HR metrics (e.g., turnover, absenteeism, recruitment KPIs)
· Prepare basic reports and dashboards using Excel or HR tools
· Support data analysis to identify trends and insights
· Help maintain HR reporting templates and tracking tools
Qualifications
· Diploma or degree in Human Resources, Business Administration, or related field
· 1–2 years of HR or administrative experience (preferred)
· Basic knowledge of Occupational Health & Safety practices and regulations
· Familiarity with HR systems (HRIS/HRMS)
· Skills and Competencies
· Strong attention to detail and data accuracy
· Good organizational and time management skills
· Proficiency in Microsoft Office (especially Excel)
· Ability to handle confidential information with discretion
· Strong communication and interpersonal skills
· Analytical mindset with basic data interpretation skills
Working Conditions
· Office-based role (may include hybrid work depending on organization)
· Occasional involvement in workplace safety audits or training sessions
Pay: $32.00-$40.00 per hour
Benefits:
- Casual dress
- Employee assistance program
- Extended health care
- On-site parking
- RRSP match
Work Location: In person
