I am a Toronto Realtor looking for a highly organized, detail-oriented Real Estate Assistant to manage day-to-day administration, client care, and deal logistics.
This is a part-time position (20 hours per week) with the potential to grow into a full-time role for the right candidate. I am looking for a reliable professional who can handle the administrative backbone of the business. Ideally, someone with prior real estate administrative or assistant experience would be great, though I am willing to train the right individual who possesses strong foundational admin skills.
Key Responsibilities
- Deal & Admin Support: Complete MLS data sheets, prepare real estate forms, and send out offers/documents. Track showing feedback from other agents and upload transaction paperwork to brokerage portals.
- Listing & Project Coordination: Schedule showings and act as the main contact to book service providers, including home inspectors, stagers, professional photographers, cleaning companies, movers, and public storage units. Help market properties through online listings and other channels.
- Communication & Database Management: Maintain clear, prompt, and professional communication with clients, vendors, and stakeholders. Keep the client CRM updated, manage calendars, handle routine client follow-ups, and coordinate after-purchase or after-lease introductions and ongoing client care (birthday cards, closing gifts, etc.).
- Field Logistics: Handle local runner tasks across the GTA when needed, such as placing/removing lockboxes on site, delivering keys, setting up/removing open house signs, and dropping off/removing for-sale signs.
Bonus Asset (Not Required)
- Social Media & Marketing Support: Familiarity with short-form video content (Instagram, TikTok) or basic digital marketing knowledge is a strong plus, but absolutely not a requirement.
Qualifications & Requirements
- Experience: 1–2 years of experience in an administrative support, office coordinator, or assistant role. Prior experience in real estate or a related field is highly beneficial, but not required.
- Core Skills: Strong administrative skills with a high proficiency in organizational tasks. Excellent communication skills to interact effectively and professionally with clients, agents, and vendors.
- Execution: Ability to multitask, manage client inquiries, troubleshoot minor issues, and prioritize tasks efficiently in a fast-paced environment. Must be customer-service oriented.
- Tech Literacy: Proficiency with digital platforms, databases, or CRM tracking software. Strong spelling, grammar accuracy, and high attention to detail.
- Logistics: Must have a reliable vehicle for occasional field tasks across the GTA.
Compensation & Schedule
- Salary: $18.00–$23.00 per hour (Depending on experience)
- Job Type: Part-time (20 hours/week) with potential for full-time.
- Location: In-office at Re/Max Hallmark Realty (685 Sheppard Ave E #401, Toronto, M2K 1B6).
- Schedule: Monday to Friday. Shift times will fall between 9:00 AM and 3:00 PM (exact schedule and hours will be decided together).
Pay: $18.00-$23.00 per hour
Benefits:
Work Location: In person
