JOB OPPORTUNITY:
Executive Assistant
Independent Living Waterloo Region (ILWR) is a non-profit organization dedicated to supporting people with disabilities in living independent lives. Our vision is an inclusive community where persons with disabilities are supported to live independently and thrive. Our mission is to support and champion Independent Living for persons with disabilities through self-directed services and programs.
Position Summary:
Independent Living Waterloo Region is seeking an Executive Assistant who is committed to the highest quality of service for people in our community who experience disabilities. As a liaison between ILWR's Executive Director and the Board of Directors, the Executive Assistant is responsible for a wide variety of executive administrative duties in support of the organization’s activities. The successful applicant will be highly organized, self-motivated, possess strong communication, collaboration, and interpersonal skills, and will be capable of using sound judgement in problem solving and decision making.
Key Responsibilities:
- Support Executive Director's time management by prioritizing communications, scheduling meetings, delegating responsibilities, and resolving concerns
- Proactively determine Executive Director’s needs, and provide required research and information
- Coordinate necessary aspects of the Executive Director's responsibilities, including booking appointments, making travel arrangements, and informing stakeholders of scheduling constraints/ conflicts
- Manage attendees, agendas, meeting minutes, and logistics of Leadership and Administration meetings and events while anticipating needs, conflicts and solving scheduling issues
- Communicate on behalf of the Executive Director by providing the initial responses to employee/Consumer concerns and/or delegating tasks to members of the Leadership team
- Prepares correspondence on behalf of Executive Director including thank you notes, letters, memo, etc.
- Act as key liaison between the Board of Directors, Executive Director, and Senior Leadership team, helping them to deliver timely and effective materials to the Board and Committees.
- Provide additional administration support to the Board as requested (i.e. prepare documents, research, coordinate meetings)
- Manage Board Portal, posting relevant documents and updates
- Attendance to training and development as required
- Any other duties as may be described
Requirements:
- 3-5 years experience supporting senior executives
- Experience working with a Board or Directors
- Experience with event planning and execution
- College diploma in office/ business administration or equivalent education
- Exceptionally organized with a high attention to detail
- Superb written and oral communication skills
- Solid working knowledge of Microsoft Office (i.e. Word, Excel, Outlook, PowerPoint) and Adobe Acrobat
- Experience with Board Governance and meeting procedures
- Ability to develop strong relations with community partners
- Aptitude to differentiate when to act independently or involve team members
Job Details:
Status: Full-Time, Permanent
Hours: 40 hours/Week. Standard office hours, with some flexibility required.
Location: Kitchener, Ontario
Starting Wage: $24.88 per hour
Apply: Interested job seekers may apply in writing, submitting a resume and cover letter with a summary of relevant qualifications and reason for interest in this position to [email protected].
ILWR is committed to developing an inclusive, barrier-free selection process and work environment. We seek to provide accessibility for all applicants with disabilities consistent with our accessibility policies and the AODA. Please let us know if you require an accommodation and we will work with you to meet your accessibility needs. We thank all applicants; however only those selected for an interview will be contacted.
Job Types: Full-time, Permanent
Pay: From $24.88 per hour
Benefits:
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
Application question(s):
- Are you legally eligible to work in Canada?
- This position requires a valid G2 or G class drivers license and access to a vehicle. Do you have these requirements?
Education:
- AEC / DEP or Skilled Trade Certificate (required)
Work Location: In person
