Position Summary
The Canadian Foundation for Pharmacy (CFP) is seeking a highly organized and proactive Manager, Board Affairs and Governance to support the effective operation of the Foundation's Board of Directors and committees.
Reporting to the Executive Director, the successful candidate will be responsible for coordinating all Board and committee activities, maintaining governance records, supporting the Board Chair and Executive Director, and managing the Foundation's donor database.
This is a permanent part-time position of approximately 30 hours per week with the ability to attend occasional in-person meetings as required.
Key Responsibilities
Board and Governance Administration
- Coordinate all Board and committee meetings, including scheduling, meeting logistics, and calendar management.
- Prepare and distribute agendas, Board packages, briefing materials, and meeting notices.
- Attend Board and committee meetings and prepare accurate minutes and action item summaries.
- Track Board and committee decisions and follow-up actions.
- Maintain governance records, including bylaws, policies, committee terms of reference, and Board files.
- Support Board recruitment, onboarding, and orientation activities.
- Coordinate Board and committee evaluations and governance-related processes.
- Coordinate the Foundation's Annual General Meeting and related governance activities.
- Serve as the primary administrative liaison to the Board Chair, committee chairs, and Executive Director.
Executive Director Support
- Provide administrative support to the Executive Director.
- Manage scheduling, meeting coordination, travel arrangements, and expense administration as required.
- Prepare and format reports, presentations, correspondence, and meeting materials.
- Maintain electronic filing systems and governance records.
- Support special projects and initiatives as assigned.
Donor Database Administration
- Maintain and update the Foundation's donor database.
- Generate donor and fundraising reports as required.
- Ensure donor information is accurate, current, and confidential.
- Support donor stewardship and recognition activities.
Qualifications and Experience
- Minimum 3–5 years of experience supporting a Board of Directors, senior executive, or governance function.
- Experience preparing agendas, Board packages, meeting minutes, and governance records.
- Experience coordinating Board and committee meetings.
- Strong understanding of not-for-profit governance practices is considered an asset.
- Excellent organizational, project management, and time management skills.
- Strong attention to detail and ability to manage multiple priorities.
- Ability to work independently and take initiative.
- Excellent written and verbal communication skills.
- High level of discretion and ability to manage confidential information.
- Proficiency with Microsoft Office, Microsoft Teams, cloud-based document management systems, and QuickBooks.
- Post-secondary education in administration, governance, business, or a related field is considered an asset.
Key Attributes
The successful candidate will be:
- Highly organized and detail-oriented.
- Comfortable working independently in a virtual environment.
- Professional and confident interacting with Board members and senior leaders.
- Able to manage competing priorities and deadlines.
- Proactive, resourceful, and solutions-oriented.
Pay: $55,000.00-$65,000.00 per year
Work Location: Remote
