Title: Corporate Legal Assistant
Reports to: Partner and Human Resources
We are seeking a motivated and highly organized Corporate Legal Assistant to join our dynamic legal team. Reporting to one of our Partners, the ideal candidate will have a strong foundation in corporate law, exceptional attention to detail, and the ability to manage complex legal administrative responsibilities with professionalism and efficiency.
Responsibilities
- Drafts and prepares correspondence and documents
- Effectively conducts searches (SPIN, CORES, APPRES, property and individual due diligence etc.) and navigates ALF database effectively
- Effectively coordinates with Bryan & Company’s Corporate Department demonstrating understanding and adherence to established corporate practices
- Demonstrates understanding and adheres to legal processes and adheres to Law Society of Alberta Code of Conduct and Rules
- Prepares annual returns and is familiar with Minute Book contents
- Additional administrative tasks as requested by your supervisor (ie. expense reimbursements etc.)
- Practice Coordination
- Adheres to established practices for email management, daily filing, file organization, conflict searches, opening and closing files
- Ensures all client correspondence is saved to document management system (NetDocs)
- Coordinates all incoming and outgoing mail
- Maintains client file lists and tracking as requested by supervisor
- Schedules appointments and meetings as directed by supervisor
- Maintains calendar and diarizes key dates and deadlines at the direction of your supervisor
- Effectively executes directions (verbal and written) received from supervisor
- Prepares and executes client bills and invoicing instructions at the direction of your supervisor
- Processes ‘write-offs’ as directed by your supervisor
- Receipts funds received into trust accounts, adhering to firm and Law Society of Alberta processes
- Ensures all data (including lawyers time, practice task lists, etc) for the practice is entered into the accounting software (Acumin)
- With instruction, drafts routine client correspondence
- Responds to basic client inquiries as directed by your supervisor
- Effectively coordinates with other departments (Accounting, Corporate Department, Residential Real Estate Department, Litigation Support, Operations) as needed
- Participates in operational (ie. staff meetings, training & development) or practice area team meetings
Competencies
- Entrepreneurial Spirit | Takesinitiative and demonstrates a proactive approach to completing tasks.
- Team Collaboration | Collaborates effectively with colleagues, contributing to the success of the entire firm.
- Fun and Engagement | Contributes to a positive and enjoyable workplace by fostering a sense of camaraderie.
- Pride in Work | Takes pride in delivering high-quality work and motivated to continually develop skill set.
- Authenticity | Embraces individuality and brings an authentic self to the workplace. Values diversity and inclusion, fostering an environment where everyone feels respected.
- Forward-Looking Vision | Embraces a forward-looking approach and anticipates the needs of their team.
- Adaptability | Thrives in a dynamic work environment, readily adjusting to changing priorities and demands.
Education & Experience
- Post-secondary education in legal administration, paralegal studies or equivalent;
- Minimum 3-5 years of experience as a legal assistant;
- Proficient in Microsoft Office Suite, Adobe and legal software (including NetDocs and Acumin);
- Excellent organizational and multitasking skills;
- Strong communication and interpersonal abilities; and
- Demonstrated commitment to upholding confidentiality and professional standards.
Job Type: Full-time
Benefits:
- Company events
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- Paid time off
Work Location: In person
