We are looking for a sharp, organized, trustworthy person to work directly with ownership as an Executive Assistant & Group Operations Coordinator.
This is a hands-on role for someone who can help keep communication, priorities, follow-ups, and daily operations moving across multiple businesses. We are busy, growing quickly, and need someone who can step in, take ownership, and help make sure the right things get handled at the right time.
This is not a basic admin role. It is a right-hand position for someone who is ready to roll up their sleeves, learn the businesses, work with managers, and help filter what needs ownership’s attention.
Responsibilities
- Manage and organize emails, calls, messages, schedules, and follow-ups.
- Coordinate with managers, staff, suppliers, customers, and vendors.
- Help filter what needs ownership’s attention and what can be handled by the team.
- Track priorities, open tasks, deadlines, and decisions.
- Follow up to make sure things actually get completed.
- Take notes during meetings and turn conversations into action items.
- Solve problems and keep communication clear across the group.
- Learn how each business operates and become a reliable support to ownership.
- Help build systems and processes as the group continues to grow.
Who We’re Looking For?
We are looking for someone who is:
- Highly organized.
- Trustworthy and discreet.
- A strong communicator.
- Comfortable in a fast-paced environment.
- Direct, honest, and able to handle direct communication.
- Good at following up and keeping people on track.
- Able to work independently and use common sense.
- Calm under pressure.
- Willing to learn.
- Not afraid to ask questions.
- Loyal to the team and invested in helping the group win.
- We work hard, we joke around, we have fun, and we take care of our people. This is a real team environment where the right person will matter a lot.
Experience
Experienced as an executive assistant, operations coordinator, office manager, project coordinator, or similar role is an asset.
Experience in small business, construction, trades, retail, sales, hospitality, apparel, or signage would also be helpful.
More than anything, we care about organization, trust, communication, attitude, and follow-through.
Pay: $24.00-$30.00 per hour
Benefits:
- Company car
- Flexible schedule
- On-site parking
Work Location: In person
