Position Overview
The Administrative Assistant supports the day-to-day administration of training programs, coordinating course schedules, registrations, member records, certifications, attendance, invoicing, and providing support to members, contractors, school boards, and instructors. The ideal candidate is organized, detail-oriented, adaptable, and able to manage multiple priorities while providing professional and helpful service. The role requires someone who can remain organized, accurate, and professional while adapting to changing priorities. *Bilingualism in French and English is an asset*
Key Responsibilities
- Schedule courses and finalize the course calendar.
- Processrequests/registrations and verify eligibility.
- Maintain accurate attendance, certification, and apprenticeship records.
- Monitor certification expiry dates and follow up as required.
- Run and prepare reports as needed
- Communicate with outside organizations regarding scheduling and billing matters.
- Maintain records of invoices, payments, and outstanding balances.
- Respond to inquiries by phone, email, and in person.
- Assist with day-to-day operations.
Systems & Technology
· Microsoft Office
· Training/registration databases
· Financial/invoicing software
Qualifications & Skills
· Post-secondary education in Office Administration, Business Management or a related field is an asset.
· Previous administrative, office, or customer service experience, preferably in education or training, is an asset.
· Strong organizational and time-management skills with excellent attention to detail.
· The ability to work independently and prioritize multiple requests and competing deadlines.
· Proficiency in Microsoft Office and the ability to learn and navigate multiple computer systems.
The Carpenters Union Training Centre Local 93 values diversity and is committed to fostering an inclusive workplace where everyone is treated with dignity and respect. We encourage applications from women, Indigenous Peoples, persons with disabilities, members of visible minorities, and individuals from all backgrounds. Employment decisions are made based on qualifications, merit, and business needs. Accommodations are available upon request throughout the hiring process.
Pay: From $27.00 per hour
Expected hours: 40.0 per week
Benefits:
- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Work Location: In person
