About BITSUMMIT
BITSUMMIT is a project-based consulting firm, and we're looking for a detail-oriented Finance & Billing Specialist to run our day-to-day financial operations and keep our project finances on track. You'll own the books, manage payables and receivables, handle client and license billing, and work closely with our Operations and PMO teams to make sure projects are billed accurately, costs are tracked, and nothing falls through the cracks. This is a hands-on role for someone organized and reliable who thrives when there's a lot moving at once.
About the Opportunity
As a Finance & Billing Specialist, you'll own the financial operations end to end, from day-to-day bookkeeping and reconciliations to client invoicing, vendor payments, and project cost tracking. You manage the numbers, keep the processes running, flag issues before they become problems, and work directly with Operations and the PMO to make sure the financial side of every project is tight. We're looking for someone who's done this before, runs independently, and brings the kind of accuracy and reliability that lets the rest of the business move fast with confidence.
What you will do
- Own project billing: prepare and send client invoices tied to project milestones, contracts, and timesheets; track what's billable; and follow up on outstanding balances
- Coordinate closely with Operations and the PMO to align billing, budgets, and project timelines, and flag financial issues early
- Track project budgets and costs, monitor actuals against estimates, and support project profitability reporting
- Manage license billing: generate invoices for license sales and renewals, track renewal dates, handle proration, and follow up on overdue accounts
- Manage accounts payable: process vendor and subcontractor invoices, schedule and run payments, and keep vendor records and terms up to date
- Manage accounts receivable: track outstanding balances, apply incoming payments, and manage collections follow-up
- Handle day-to-day bookkeeping: record transactions, maintain the general ledger, and maintain a clean chart of accounts
- Perform monthly bank, credit card, and account reconciliations
- Support month-end and year-end close and prepare basic financial statements (P&L, balance sheet)
- Track cash flow and flag issues early
- Support payroll processing and related filings
- Prepare reports and supporting schedules for leadership and external accountants/tax preparers
- Keep financial records, controls, and documentation well organized
Required Experience
Billing & Accounts
- 2+ years in bookkeeping, accounting, or finance administration
- Solid working knowledge of AP/AR, reconciliations, and the accounting cycle
- Experience with client or project-based billing; familiarity with milestone, contract, or recurring/license billing is a strong plus
Tools & Systems
- Proficiency with FreshBooks (or similar accounting/invoicing software)
- Strong comfort in spreadsheets
- Comfortable working within internal platforms and automated workflows, able to follow established processes and spot when something looks off
The Way You Work
- Comfortable coordinating across teams (e.g., operations, project management) and communicating financial information clearly
- Able to juggle competing priorities and stay accurate and organized in a fast-paced environment
- Strong attention to detail and accuracy
- Dependable with recurring deadlines like close and payroll
- Discretion with confidential financial information
Good to Have
- Post-secondary education in accounting, finance, business, or equivalent experience
- Bookkeeping certification (e.g., CPB) is an asset
- Experience in a consulting, professional services, or project-based environment
- Experience with FreshBooks specifically
- Comfort working with automations or connected tools across platforms
How to apply
Send your resume and a short cover letter to [email protected].
BITSUMMIT is an equal opportunity employer. We hire for talent, drive, and the ability to ship. Accommodations are available on request at any point in the selection process.
Ability to commute/relocate:
- Oakville, ON L6K 3V7: reliably commute or plan to relocate before starting work (required)
Experience:
- bookkeeping, accounting, or finance administration: 2 years (required)
- accounts payable and accounts receivable (AP/AR): 2 years (preferred)
- FreshBooks or similar accounting software: 2 years (preferred)
Work Location: Hybrid remote in Oakville, ON L6K 3V7
