Office Administrator (Maternity Leave - Temporary Position)
Position Summary
The Office Administrator plays a key role in supporting the day-to-day operations of the company by providing administrative, financial, safety, and operational support. This position ensures the organization remains compliant with regulatory requirements, maintains accurate records, supports project administration, and assists with the coordination of internal processes and company initiatives.
Key Responsibilities
Administrative & Operational Support
- Perform daily data entry and maintain accurate company records.
- Assist with generating work orders.
- Prepare reports
- Maintain organized digital and physical filing systems.
- Provide general administrative support to management and field staff.
Permits, Licenses & Compliance
- Apply for permits as required for projects.
- Maintain active business licenses.
- Track renewal dates and ensure all licenses and permits remain current.
Accounts Payable
- Process supplier invoices and complete monthly accounts payable.
- Verify invoice accuracy and ensure timely payment processing.
- Maintain organized vendor records and supporting documentation.
Health & Safety Administration
- Manage company health and safety documentation and records.
- Schedule mandatory safety training and certification courses for employees.
- Track employee certifications and renewal dates.
- Assist with maintaining compliance with company and regulatory safety requirements.
Reporting & Documentation
- Generate reports for management as required.
- Monitor and maintain company databases and administrative records.
- Assist with document preparation for contracts, tenders, and compliance requirements.
Company Coordination
- Plan and coordinate company meetings, employee appreciation events, holiday celebrations, and other company functions.
- Assist with special projects and process improvements.
- Support communication between office staff, field employees, clients, suppliers, and subcontractors.
Qualifications
- Strong organizational and time management skills.
- Excellent attention to detail and accuracy.
- Proficiency with Microsoft Office
- Experience with Sage 100 Contractor is an asset.
- Ability to manage multiple priorities while meeting deadlines.
- Strong written and verbal communication skills.
- Ability to work independently and collaboratively within a team environment.
Pay: $28.00-$32.00 per hour
Benefits:
- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
Ability to commute/relocate:
- Surrey, BC V3S 6J8: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Are you authorized to work in Canada?
Language:
Work Location: In person
