We are looking for a Human Resources (HR) Assistant to join a social services organization in Burlington, Ontario on a Contract basis. This role supports day-to-day HR coordination by keeping employee information organized, assisting with hiring and onboarding activities, and helping ensure payroll and benefits records are accurate. The successful candidate will contribute to a well-run HR function through strong attention to detail, sound judgment with confidential information, and responsive support to employees and internal stakeholders.
Responsibilities:
- Maintain complete and current employee records within HR systems and ensure personnel documentation is properly organized and accessible.
- Prepare and update employment-related documents, including letters, confirmations, status changes, and other routine HR correspondence.
- Coordinate recruitment administration by posting opportunities, updating candidate tracking records, arranging interviews, and communicating with applicants.
- Support pre-employment and onboarding activities by gathering required documentation, monitoring the status of required screening for all candidates, and helping new hires complete orientation steps.
- Assist with offboarding administration by collecting final paperwork, updating employee records, and confirming required process checklists are completed.
- Help track attendance, timesheets, and vacation balances to support accurate payroll processing and employee record maintenance.
- Review HR and payroll information for accuracy and assist with data reconciliation between internal HR platforms and payroll systems under the guidance of the HR Manager.
- Respond to routine employee questions related to payroll, benefits, and HR administration, and escalate more complex matters when appropriate.
- Maintain digital and physical filing systems for HR and related financial documents in accordance with internal compliance requirements.
- Current enrolment in, recent completion of, or practical experience in Human Resources Administration or a related discipline.
- Foundational knowledge of HR administration practices, including employee file management, onboarding support, and recruitment coordination.
- Familiarity with HRIS or payroll platforms such as BambooHR, Dayforce, ADP, Ceridian, HRMS, or similar systems is considered an asset.
- Basic understanding of employment legislation and workplace standards in Ontario, including the Employment Standards Act and Human Rights Code, is an asset.
- Ability to handle confidential information with discretion and maintain a high degree of accuracy in documentation.
- Strong organizational skills with the ability to manage multiple administrative tasks and meet deadlines in a busy environment.
- Clear written and verbal communication skills, with the ability to provide attentive support to employees and candidates.
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