We’re looking for a highly organized, tech-savvy, and proactive Operations Coordinator to support the day-to-day execution between stakeholder and vendor transactions. This is an excellent opportunity for an early-career operations professional who enjoys fast-paced environments, problem-solving, and coordinating multiple moving pieces at once.
In this role, you’ll work closely with internal teams and external service partners to help ensure projects activities are completed accurately and on schedule. Success in this position comes from strong follow-through, attention to detail, communication skills, and comfort working within technology-driven operational environments.
This role is ideal for someone who is naturally organized, digitally fluent, quick to learn new systems, and excited by operational efficiency, process improvement and exceptional service.
What You’ll Be Responsible For
Coordinate activities between internal and external teams.
Track multiple active projects and ensure timelines and service standards are met
Use internal software platforms and workflow tools to manage tasks, updates, scheduling, and documentation
Monitor workflows, documentation, and task completion across various stages of the process
Follow up on outstanding items, scheduling issues, and bottlenecks
Maintain accurate records, notes, and updates within internal systems
Assist with quality control and process compliance checks
Communicate professionally with external partners and internal stakeholders
Identify opportunities to improve workflow efficiency through technology, automation, and process improvements
Work within a high-volume, deadline-driven environment with shifting priorities
2+ years of experience in an operations, coordination, administration, customer support, logistics, property, or project support role
Strong organizational and multitasking abilities
Highly comfortable learning and navigating new software systems and digital tools
Tech-forward mindset with strong overall computer proficiency
Excellent written and verbal communication skills
Ability to manage a high volume of tasks with accuracy and urgency
Strong follow-up skills and attention to detail
Resourceful problem-solver who can work independently
Positive, adaptable, and team-oriented mindset
Experience working within CRM, ticketing, workflow management, or project tracking systems
Exposure to AI-enabled tools, automation platforms, or operational technology environments
Experience coordinating external vendors or service providers
Experience working in fast-paced operational or startup environments
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This job posting is for a current vacancy with our client.
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