About Us
The Fern Group Inc. is a Home Fragrance and Décor Distributor providing private label programs for major Canadian retailers. We are currently seeking a reliable and detail-oriented Office Operations & Accounting Assistant to join our on-site team in North York.
Job Summary
This role supports accounts payable, accounts receivable, claims reconciliation, logistics coordination, and general office administration. The ideal candidate is highly organized, accurate, and confident using Excel in a fast-paced environment.
Key Responsibilities
- Process Accounts Payable (invoice review, reconciliation, and data entry)
- Process Accounts Receivable (posting payments and maintaining customer records)
- Maintain customer claims logs and assist with discrepancy resolution
- Perform general bookkeeping and financial data entry
- Create and maintain spreadsheets and reports using advanced Excel functions
- Track and organize operational and financial information
- Assist with logistics tasks including preparing sample shipments
- Support showroom organization and product sample handling
- Perform general office duties (emails, phone calls, filing, mail processing)
- Assist with product development support tasks as needed
Qualifications
- Minimum 3 years of experience in an office/administrative environment
- Minimum 2 years of experience in bookkeeping or AP/AR support
- Advanced Excel proficiency (formulas, pivot tables, VLOOKUP/XLOOKUP, data validation)
- Strong attention to detail and accuracy
- Strong organizational, multitasking, and time-management skills
- Professional written and verbal communication skills
- Ability to work independently and as part of a team
Additional Requirements
- Willingness to assist with a variety of administrative and operational tasks
- Flexibility to occasionally work from home when required (must have access to a computer, internet, printer, and phone)
- Strong work ethic, dependability, and a proactive, solution-oriented attitude
Work Environment
- On-site office environment
- Fast-paced, detail-focused role with multiple concurrent responsibilities
What We Offer:
- Competitive salary based on experience
- Opportunities for professional growth and skill development
- Benefits package available after a 3-month probationary period
How to Apply
Please apply through Indeed and include your resume. Only selected candidates will be contacted for an interview.
Job Type: Full-time
Pay: $48,000.00-$55,000.00 per year
Benefits:
Work Location: In person
