If you excel at keeping priorities on track, communicating with clarity, and adapting quickly in dynamic environments, this is an opportunity to make a meaningful impact at the executive level.
Reporting to the Chief of Staff, Executive Office, the Executive Assistant provides proactive, high-trust executive support to the CEO and Executive Office, exercising a high degree of confidentiality, sound judgment, attention to detail, and professionalism. The role helps ensure the CEO’s priorities, schedule, communications, and key relationships are managed efficiently and effectively, while also supporting Board and governance-related activities as required.
Further information on the benefits of working with CPA Alberta can be found on our website here (https://www.cpaalberta.ca/About-Us/Careers-at-CPA-Alberta).
- Post-secondary education in office administration, business administration, or a related field, supplemented by relevant administrative training.
- 3 to 5 years of progressively responsible administrative or executive support experience, preferably in an executive office, governance, or professional environment.
- Advanced proficiency in Microsoft Office applications, particularly Outlook, Word, PowerPoint, and Excel.
- Strong document formatting, proofreading, and presentation preparation skills.
- Excellent verbal and written communication skills, with strong judgment, discretion, professionalism, and the ability to manage multiple competing priorities.
- Ability to manage sensitive and confidential information with discretion.
- Strong organizational, prioritization, and multitasking skills in a fast-paced environment.
- Comfortable using virtual meeting platforms (e.g., Zoom) and learning new software, systems, and technology.
Executive Support and Prioritization
- Provide proactive executive support to the CEO, ensuring priorities, schedules, and communications are managed efficiently, accurately, and confidentially.
- Manage the CEO’s Outlook calendar, using sound judgment to schedule meetings and appointments and balance competing priorities.
- Support the Chief of Staff in identifying and triaging priorities for the CEO and assist with tracking actions and follow-up items.
- Draft, edit, format, and coordinate correspondence, presentations, reports, briefing materials, and other documents to a high professional standard.
- Handle documents, information, and correspondence of a confidential and sensitive nature with discretion and sound judgment.
Board and Governance Support
- Attend Board and committee meetings; prepare agenda packages, record minutes, and track management action items requiring follow-up
- Provide support for the CEO’s responsibilities related to national and interprovincial boards, committees, and other groups as required.
- Coordinate travel arrangements for the CEO and Board, including purchase and administration of organizational flight passes.
Meeting Coordination
- Coordinate meeting logistics for internal and external attendees and CPA Alberta Board, including facilities, catering, accommodations, and related arrangements.
- Serve as a key point of contact for Board members, provincial, territorial and Bermuda bodies, CPA Canada, interprovincial groups, and other significant attendees requiring Executive Office support.
- Coordinate logistics for Senior Executive Team meetings and maintain accurate tracking of action items and follow-up requirements.
- Provide excellent internal and external customer service and maintain positive, professional relationships.
Administrative Systems and Event Support
- Maintain effective filing and document management practices for both paper and electronic records.
- Use a variety of technology tools, including Board portal software, CPA Alberta member management systems, videoconferencing platforms, and other office technologies.
- Support and attend both in-person and virtual Executive Office and CPA Alberta meetings, projects, and events as required, including CPA Convocation, Elevate Week, and All Team meetings.
- Provide reception coverage as required.
CPA Alberta is the professional regulatory organization representing Alberta’s more than 30,000 Chartered Professional Accountants (CPAs). Alberta’s CPAs are among the more than 220,000 Canadian CPAs who provide financial and management expertise across the country and around the world, at every level and in every sector. CPA Alberta’s legislated mandate is to protect the interest of the public, protect the integrity of the profession, promote and increase the competence of Alberta CPAs, and regulate the conduct of Alberta CPAs.
If you have competency in:
- Values & Ethics
- Teamwork & Adaptability
- Organizational Awareness
- Communication
- Attention to Detail
- Planning & Organizing
- Problem Solving
- Service Orientation
Don’t meet every single requirement? If you’re excited about this role but your experience doesn’t align perfectly with every qualification shown, we encourage you to apply. You may be just the right candidate for this or other roles.
- Fast paced work environment.
- Frequent travel between Edmonton and Calgary is required.
- Occasional travel within Canada may be required.
- Flexibility is required for in-person attendance at meetings and events in support of the CEO, occasionally outside regular business hours.
- This position can be in either Calgary or Edmonton.
CPA Alberta thanks all applicants for their interest and advises that we will contact only those selected for an interview.
In its commitment to an equitable, diverse, and inclusive workforce, CPA Alberta welcomes applications from all qualified persons. We encourage members of equity groups (women, Black, Indigenous peoples, visible minorities, persons with disabilities, and LGBTQ2S+); and all those who may contribute to the further diversification of the organization to apply.
Please notify us if you require accommodation at any time during the recruitment process.
Preferred
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Prioritization
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Attention to Detail
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Reliability
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Business Acumen
