JOB SUMMARY:
The Junior Financial Systems Analyst plays a dual role in supporting our financial operations and assisting with IT administration. This position oversees core accounting functions, ensuring financial accuracy, compliance, and reporting while also administrating internal systems and providing technical support. The role collaborates across departments, including Sales, Management, Controller, Services, and Support, to optimize processes, troubleshoot issues, and sustain reliable business systems.
KEY RESPONSIBILITIES:
1. Order Processing:
- Conduct price and margin analysis, review customer orders for accuracy and ensure alignment with company policies.
- Oversee customer order review and acceptance, vendor purchase order (PO) processing, and customer invoicing.
- Manage the end-to-end purchase order fulfillment process, including coordinating with suppliers & customs brokers, and overseeing shipping logistics to ensure timely and cost-effective delivery.
2. HST/GST/PST Reconciliation and Filing:
- Complete monthly Harmonized Sales Tax (HST), Goods and Services Tax (GST) and Provincial Sales Tax (PST) reconciliations and file monthly returns, ensuring compliance with tax regulations.
3. Monthly Journal Entries:
- Post monthly journal entries, including accruals, reclass, and adjustments, to maintain the accuracy of the company records and financial reports.
4. Sales Commissions:
- Calculate monthly sales commissions, ensuring timely and accurate payments to the sales team. Review system calculations where necessary.
5. Accounts Receivable, Accounts Payable, and Payroll:
- Oversee weekly accounts receivable, accounts payable, payroll, subcontractor bills, and related payment submissions to ensure financial accuracy and timely processing.
- Ensure the timely and accurate recording of vendor bills and the issuance of invoices to customers, maintaining compliance with accounting standards and organizational policies.
6. Cash Management:
- Reconcile bank and credit card accounts, create payment recommendations, and monitor cash flow and liquidity to meet operational needs.
- Work with management to help forecast and manage cash positions to ensure sufficient funds are available for day-to-day operations, accounts payable, and investment opportunities.
7. System Administration:
- Manage and maintain Accounting Systems, Customer Relationship Management (CRM), Business Collaboration, Sales Commissions Portal, and Professional Services Automation (PSA) tools.
- Supporting customer-facing MSSP applications, including Support Desk, Identity Access Management, Privileged Access, Malware and Secure Access Service Edge (SASE).
- Responsibilities include system design, planning updates, and ongoing maintenance to ensure system efficiency and reliability.
- Coordinate updates, system patches, and integrations with business stakeholders, ensuring minimal disruption and improvements to system efficiency.
- Act as a point of contact for internal and external users, resolving technical issues, login/access problems, and basic troubleshooting requests.
8. Reporting:
- Third-Party Reporting: Assist the Controller with preparing and submitting financial reports as required by customers, vendors or government entities.
- Internal Reporting: Generate and distribute monthly internal reports, providing management with additional insights to support decision-making.
9. Process Improvement:
- Identify and recommend improvements to financial processes, focusing on efficiency, accuracy, and compliance.
- Update and document financial procedures to reflect process changes and best practices.
- Update and maintain IT manuals, procedures, and best practices for system use.
- Monitor system performance, identify recurring issues, and recommend improvements to strengthen IT processes.
QUALIFICATIONS:
- Bachelor’s degree in Finance, Accounting, or a related field.
- Strong analytical and problem-solving skills with high attention to detail.
- Proficiency in financial reporting, tax compliance, and order processing.
- Experience with CRM, PSA, and accounting software administration.
- Ability to document processes, update manuals, and train end-users.
- Knowledge of process improvement methodologies is a plus.
BENEFITS:
- Competitive salary and benefits package.
- Opportunities for professional development and growth.
- A challenging and rewarding work environment.
- Be a part of a dynamic and innovative team.
- Working directly with a CPA for mentorship
Job Type: Full-time
Pay: $45,000.00-$60,000.00 per year
Benefits:
- Dental care
- Paid time off
- Vision care
- Work from home
Flexible language requirement:
Education:
- Bachelor's Degree (preferred)
Work Location: Hybrid remote in Toronto, ON M5V 3T3
