519-237-4328
[email protected]
HVAC Project Coordinator & Estimator
Location: Exeter
Employment Type - Full-Time, Permanent
Hours: 44 hours per week
Salary: $75,000-$100,000
Who We Are
Jayden's Mechanical is a premier provider of plumbing, heating, and electrical services across Southwestern Ontario.
As a privately owned and rapidly growing company, we have built our reputation on a foundation of exceptional
workmanship, compromise-free service, and a genuine commitment to our people and communities. We believe in
building great environments—both for our clients and for our team.
The Opportunity
We're seeking a HVAC Project Coordinator & Estimator to join our Commercial Projects team. This role provides vital
administrative, technical estimating, and organizational support to ensure our commercial HVAC and mechanical
projects run smoothly from pre-construction tender through final close-out. The ideal candidate is detail-oriented,
proactive, and thrives in a fast-paced, team-focused environment.
Key Responsibilities
- Support Project Managers in coordinating all aspects of commercial HVAC, ventilation, and sheet metal
projects from tender through completion.
- Conduct mechanical and equipment take-offs, gather accurate HVAC supplier and manufacturer quotes,
prepare bid documentation, and organize tender submissions.
- Track and update pricing, change orders, and scope adjustments for HVAC systems throughout the project
lifecycle.
- Prepare and maintain critical project documentation, including equipment submittals, HVAC/refrigeration
layouts, RFIs, and change orders.
- Coordinate procurement and material tracking for specialized equipment (e.g., RTUs, ducting, split
systems) to ensure timely delivery and cost accuracy.
- Maintain organized project files, digital blueprints, and correspondence in both digital and physical formats.
- Schedule and record project meetings, distribute minutes, and monitor follow-up actions.
- Support communication between clients, subcontractors, vendors, and internal departments.
- Collaborate with accounting and project management teams to support job costing, progress billing, and
reporting.
- Monitor project progress, identify potential scheduling or sheet metal layout/documentation issues, and
assist in resolving them.
- Provide general administrative and coordination support to the HVAC department as needed.
Qualifications
- 2-4 years of experience in construction, mechanical, estimating, or project coordination (commercial or
industrial HVAC/sheet metal environments preferred).
- Strong organizational, multitasking, and communication skills with keen attention to detail.
- Demonstrated experience assisting with tender submissions, material take-offs, and pricing breakdowns.
- Proficiency in Microsoft Office and/or Google Workspace; familiarity with mechanical estimating or project
management software preferred.
- Solid understanding of construction documentation such as submittals, mechanical drawings, RFIs, and
change orders.
- Ability to collaborate effectively with multiple departments and manage competing priorities in a
deadline-driven environment.
- A positive, professional, and solutions-oriented attitude.
