Job Overview
We are seeking a detail-oriented and organized Office Assistant to support our administrative team. The ideal candidate will have strong computer skills, excellent communication abilities, and experience with office management tasks. This role involves providing exceptional customer service, managing clerical duties, and ensuring smooth daily operations within a professional office environment. Prior experience in medical or dental offices is a plus, but not required. The Office Assistant will play a vital role in maintaining efficient office workflows and supporting staff and clients alike.
Responsibilities
- Manage front desk operations, including greeting visitors and answering multi-line phone systems with professional phone etiquette
- Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
- Handle filing systems and organize documents to ensure easy retrieval of information
- Provide customer support by addressing inquiries, scheduling appointments, and assisting clients with their needs
- Assist with administrative tasks such as proofreading documents, organizing meetings, and preparing correspondence
- Support bookkeeping activities and assist with basic billing or invoicing as needed
- Maintain a tidy and organized work environment to promote efficiency
- Support medical or dental office functions if applicable, including patient check-in/out and managing appointment schedules
Requirements
- Proven clerical or administrative experience, preferably in a medical or dental office setting
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and QuickBooks
- Strong computer skills with the ability to perform data entry accurately and efficiently
- Excellent organizational skills with attention to detail for proofreading and filing tasks
- Exceptional customer service skills with professional phone etiquette for handling inquiries on multi-line phone systems
- Ability to multitask effectively in a fast-paced environment while maintaining professionalism
- Prior experience with front desk operations, medical/dental reception, or bookkeeping is desirable
- Strong typing skills and organizational abilities to manage multiple responsibilities simultaneously
Job Types: Full-time, Part-time
Pay: From $2,000.00 per month
Benefits:
Work Location: In person
