About the Role
Sancon Commissioning is seeking an organized, proactive, and adaptable Operations Support Administrator to support our office and field operations. This role is well-suited for someone who enjoys variety, can manage multiple priorities, and is comfortable supporting both administrative and logistics-related tasks.
The successful candidate will assist with travel coordination, onboarding, internal communications, field support, office organization, event planning, charity initiatives, and day-to-day operational needs. This position plays an important role in keeping our teams organized, prepared, and supported.
Key Responsibilities
Travel, Logistics & Field Support
- Book and coordinate flights, hotels, camps, rental vehicles, and other travel arrangements for field and office personnel.
- Assist with logistics planning for project mobilizations, demobilizations, and site support.
- Support preparation of visa and work authorization packages as required.
- Assist with LEMs, field documentation, and project support administration.
- Assist in coordinating vehicle maintenance, service appointments, inspections, and related logistics.
- Provide occasional driving or pickup/drop-off support for company vehicles, materials, PPE, equipment, or personnel.
Administration & Office Support
- Support general administrative tasks, document control, filing, and data organization.
- Assist with SharePoint, Teams, file structures, and program organization.
- Take meeting notes and help format action items, summaries, and internal updates.
- Support internal communications, including formatting notices, memos, and team announcements.
- Maintain office organization, supplies, cleanliness, and general upkeep.
- Assist with coordinating cleaning, repairs, maintenance, and office service providers.
Onboarding & Equipment Support
- Assist with employee onboarding, including setup coordination, documentation, and orientation support.
- Coordinate setup of computers, user equipment, basic software access, and workstations.
- Assist with basic equipment setup and liaise with external IT providers as needed.
- Basic IT troubleshooting experience is considered an asset but is not required.
Events, Charity, Marketing & Company Support
- Assist with event coordination and planning for internal meetings, company events, charity events, and client-facing functions.
- Act as a point of contact for charity initiatives, sponsorships, fundraising activities, and community support programs.
- Coordinate communication with charity partners, vendors, sponsors, attendees, and internal team members.
- Support planning and execution of company charity events, including registration, materials, logistics, day-of coordination, and follow-up.
- Order, organize, and distribute company swag, gifts, branded materials, PPE, and promotional items.
- Assist with marketing material orders, inventory, and coordination with vendors.
Qualifications & Experience
- Previous experience in administration, operations support, logistics coordination, or office coordination is preferred.
- Strong organizational skills with the ability to manage multiple priorities.
- Comfortable working with Microsoft Office, Outlook, Teams, and SharePoint.
- Strong written and verbal communication skills.
- Ability to work independently and follow tasks through to completion.
- Comfortable supporting both office-based and field operations.
- Experience coordinating travel, onboarding, events, charity initiatives, or field logistics is considered an asset.
- Basic IT support or troubleshooting experience is considered a bonus.
- Must be a resident of the Calgary/Airdrie area or able to reliably commute.
- Must have reliable transportation and a good driving record.
- Must be legally eligible to work in Canada.
Pay: $25.00-$30.00 per hour
Benefits:
- Casual dress
- Company events
- Dental care
- On-site parking
- Paid time off
- Vision care
Ability to commute/relocate:
- Calgary, AB: reliably commute or plan to relocate before starting work (required)
Experience:
- Event planning: 1 year (preferred)
- Operational Administrator: 5 years (required)
- Oil & gas: 1 year (required)
Licence/Certification:
- Driving Licence (required)
Work Location: In person
