Job Summary
We are seeking a detail-oriented and organized Bookkeeper/Administrative Assistant to join our team. This role is vital in maintaining accurate financial records, providing exceptional administrative support, and ensuring smooth office operations. The ideal candidate will possess strong computer skills, experience with bookkeeping software, and excellent customer service abilities. This position offers an opportunity to work in a professional environment where attention to detail and organizational skills are highly valued.
Responsibilities
- Manage and maintain financial records using QuickBooks and other accounting software
- Perform data entry for invoices, payments, and expense reports with accuracy and efficiency
- Handle accounts payable and receivable, ensuring timely processing of transactions
- Provide administrative support including filing, document proofreading, and record keeping
- Answer multi-line phone systems with professionalism and courtesy, providing excellent customer support
- Greet visitors at the front desk and assist with scheduling appointments
- Maintain organized files both digitally and physically, including filing medical or dental documents as needed
- Support office operations by managing correspondence, emails, and calendar appointments
- Assist with billing, invoicing, and basic bookkeeping tasks related to dental or medical offices if applicable
- Ensure office supplies are stocked and equipment is functioning properly
Skills
- Proficiency in QuickBooks and Microsoft Office Suite (Word, Excel, Outlook)
- Strong computer skills including data entry, Google Workspace applications, and general office technology
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
- Exceptional typing speed with high accuracy; strong proofreading skills
- Previous clerical or administrative experience preferred, especially in medical or dental offices
- Knowledge of front desk operations, multi-line phone systems, and phone etiquette
- Customer service experience with a friendly and professional demeanor
- Ability to handle confidential information discreetly and maintain professionalism at all times
- Strong organizational skills to manage filing systems and support administrative workflows
This role is essential for ensuring the efficient operation of our office while providing outstanding support to clients and team members. We value candidates who are proactive, detail-oriented, and committed to delivering excellent service.
Pay: $52,450.00 per year
Work Location: In person
