Accounts Receivable & Accounting Clerk
We are seeking a highly organized and detail-oriented Accounts Receivable & Accounting Clerk to support our accounting team. This role is heavily focused on Accounts Receivable, accurate data entry, customer invoicing, and meeting strict submission deadlines.
The successful candidate must understand that timely and accurate invoicing directly impacts cash flow. This position requires someone who takes ownership of deadlines, follows up on outstanding items, and ensures invoices and supporting documentation are submitted to customers promptly.
Key Responsibilities
- Manage day-to-day Accounts Receivable duties
- Prepare and submit customer invoices accurately and on time
- Ensure invoices, tickets, purchase orders, and supporting documentation are complete before submission
- Monitor customer-specific billing requirements and submission deadlines
- Submit invoices through customer portals, including OpenInvoice
- Track rejected, disputed, or incomplete invoices and resolve issues promptly
- Follow up on outstanding Accounts Receivable to support timely customer payments
- Maintain accurate customer and accounting records in QuickBooks Online
- Perform high-volume ticket and accounting data entry
- Work closely with operations to obtain missing tickets, approvals, POs, or other documentation
- Maintain organized records and ensure nothing is missed between ticket entry, invoicing, submission, and payment
- Assist with reconciliations and other accounting duties as required
Required Experience & Skills
- QuickBooks Online – required
- OpenInvoice – required
- Previous Accounts Receivable experience – required
- Strong understanding of invoicing and customer billing processes
- Excellent attention to detail and accuracy
- Strong organizational and follow-up skills
- Ability to manage multiple priorities and meet firm deadlines
- Strong communication skills and willingness to follow up when information is outstanding
- Ability to work independently and take ownership of assigned responsibilities
Assets
Experience with the following is considered an asset:
- OpenTicket/Open Invoice & other Customer billing portals
- Payload
- Quickbooks Online
- Field Cap
- High-volume ticket processing
What We’re Looking For
We are looking for someone who understands that Accounts Receivable is more than entering invoices. Accuracy, urgency, follow-up, and meeting customer submission deadlines are critical to ensuring the company is paid on time.
The right candidate will be proactive, dependable, organized, and accountable for seeing the billing process through from ticket entry to customer submission and payment.
Work Location: In person
