Job Overview:
The Compliance and Office Administrator will complete various functions for the Farm Administrative Office. They will manage all aspects of Health & Safety Compliance and Food Safety Compliance. They will perform data entry tasks in Priva and QuickBooks. They will manage office administration duties such as filing, scanning, preparing documents, office supply inventory and processing mail.
This is a full-time position. Our office is open Monday to Friday 8am-5pm.
Main Duties and Responsibilities of the Role
Compliance
- Take the lead on maintaining company compliance to food safety (CandaGAP) and health and safety (OHSA) standards; meet weekly with Director of Administration to monitor and accomplish this.
- Prepare training and SOPs where required; Coordinate and administer employee training where required.
- Complete monthly inspections of the workplace to monitor employee compliance; Inspect fire extinguishers and emergency lighting; Maintain inventory of first aid kits.
- Participate in the Joint Health and Safety Committee and its functions.
- Assist in preparation for and attend audits.
- Coordinate annual inspections of equipment as required.
- Responsible for all record keeping related to compliance.
Priva FS
- Time and attendance management; check and correct employee hours daily in Priva FS and report bi-weekly to payroll for processing.
- Prepare and send daily reports for management to monitor labour KPI; ensuring accuracy of information recorded by Priva FS.
- Prepare and send additional reports where prescribed to utilize the information provided by Priva FS.
- Oversee proper use and maintenance of Priva FS readers; ensure proper materials are administered for new hires and during employee working location changes.
- Configuration of data in Priva FS where required.
Reporting & Administration
- Manage, prepare, and send out daily labour reports to monitor KPIs
- Manage administrative tasks as it relates to EntraPass security management software
- Manage administrative tasks and serve as a central point of contact for office related inquiries including handling phone calls, deliveries, and visitors
- Maintain organization within the office, including filing systems, supplies, and scheduling
- Reconcile monthly credit card statements
- Pick up and deliver mail, sort and deliver to the correct personnel
- Other duties as needed such as meeting room set up, printing and scanning documents, item pick up and delivery, general office errands
- Responsible for supporting new hire processes and termination processes
Qualifications:
- Office Administration experience required
- Experience with Food Safety and Health & Safety regulations is an asset
- Experience with Priva FS is an asset
- Ability to speak Spanish is an asset
Job Types: Full-time, Permanent
Pay: From $60,000.00 per year
Flexible language requirement:
Education:
- Secondary School (preferred)
Experience:
- Administrative: 1 year (preferred)
Language:
Work Location: In person
