CONSTRUCTION Project Coordinator Full-Time | Construction Industry
Tired of workplaces where your initiative goes unnoticed? Ready to be the person who makes things run — and to be recognized for it? Do you want to work alongside people who take genuine pride in their craft? Do you want to grow — and be rewarded for it? About Homes to Havens At Homes to Havens, our mission is to provide integrity, service, and an optimistic approach that makes customers genuinely happy. We own the challenge of growing and getting better — and we make consistent progress toward our clients’ goals. We are an entrepreneurial construction compan. We trust great people to do great work — no micromanagement, just clear expectations and real accountability. See what we build on Instagram: @homestohavens. The Role Project Coordinator is a cornerstone of Homes to Havens.
You ensure the owner and field team have the space to do what they do best — by providing the administrative backbone that keeps projects organized, clients informed, finances reconciled, and the business running smoothly. This is a multi-hat role spanning project coordination, financial administration, human resources, and marketing. It is ideal for someone who thrives on variety, takes deep satisfaction in being indispensable, and operates with high initiative. This is not a role for someone who needs constant direction. You will own your responsibilities, proactively solve problems, and set the standard for how things get done. Who You Are You crave autonomy — and you earn it. You don’t want to be managed step-by-step. You want to be trusted. You have a track record of taking ownership, seeing what needs to be done, and making it happen without being reminded. Nobody ever has to follow up with you twice. You are a details person. You find the error everyone else missed. You are thorough, accurate, and take personal pride in the quality of your output. Whether it’s a financial report, an HR document, or a project schedule — it leaves your desk right. You are the glue behind the scenes. You find meaning in making other people successful. You take pride in being the person who enables the whole team to deliver their best work — not as a consolation, but as your professional identity. You have high standards and a strong reputation.You care deeply about how you are known at work. You want to be the person people can always count on — and you work hard to ensure that is exactly who you are. Key Responsibilities 1. Project & Production Coordination
Support site supervisors with administrative tasks: updating build budgets, collecting quotations, and managing delivery schedules. Research and vet new subcontractors; ensure materials arrive on time.
Maintain project management software with accurate, up-to-date job details. Support client communication coordination to ensure a seamless experience from contract to completion.. 2. Human Resources
Support recruitment: draft employment advertisements, screen resumes, and coordinate onboarding. Create and maintain HR documentation, produce employment letters, and support benefits administration. 3. General Business Administration
Maintain business compliance: insurance, licensing, vehicle registrations, and home warranty renewals. Manage company communication plans, legal documents, and office supplies.
Build and improve administrative processes that keep the business organized and running efficiently.
Marketing & Business Development Support Manage social media accounts (including @homestohavens), website updates, and online lead generation.
Design marketing and sales materials, order promotional items, and respond to estimate inquiries. Support the owner in sales and business development through quote preparation, lead nurturing, and client scheduling. Traits for Success
Detail Orientation: You find the error everyone else missed. Nothing gets past you and you take pride in that. Initiative & Self-Direction: You are the person who is always gently nudging the team forward. Nobody ever needs to remind you of anything.
Supportive Team Player: You take meaning from being the person who ensures everyone else succeeds. You are the glue behind the scenes. High Standards: You care deeply about your professional reputation and work hard to be known for reliability and exceptional quality.
Dependability & Accountability: Your follow-through makes you indispensable. If you say you’ll do it, it gets done. Skills & Qualifications Administrative Expertise: Proven ability to manage financial, HR, and operational administration with efficiency and precision.
Tech-Savvy: Experience with project management and accounting software (e.g., BuilderTrend, Sage, or equivalents) and Microsoft Office Suite. Construction Knowledge: Familiarity with the construction industry is a strong asset.
Strong Communication: Exceptional verbal and written communication skills to collaborate with clients, employees, and external partners. Problem-Solving Ability: You find solutions quickly and keep the business on track when challenges arise.
Time & Priority Management: You balance competing demands effectively and build process to ensure things get done right and on time. What You’re Really Getting Of course, we offer competitive pay and a great team culture. But here is what this role actually means for you: A defining role at a company that trusts you. Genuine ownership of your domain — the autonomy to make decisions, build processes, and put your stamp on how things run.
An entrepreneurial culture. Agile, innovative, and open to your ideas. If you see a better way, say so. A team that operates at your level. High initiative and high standards people want to work with other top performers. That is who you will find here.
Room to grow. As Homes to Havens grows, so does this role. We invest in our people and recognize those who deliver. If you are serious about this opportunity, we want to hear from you today. See what we do on Instagram:
Pay: From $35.00 per hour
Benefits:
Work Location: In person
