Event Coordinator – Opal Palace
Location: Oakville, ON
Job Type: Full-Time
Compensation: based on experience
Opal Palace is a luxury restaurant and banquet venue in Oakville, specializing in weddings, private celebrations, corporate events, cultural events, and premium hospitality experiences. We are currently looking for a professional, organized, and client-focused Event Coordinator to join our growing team.
The ideal candidate will assist clients from the first inquiry through booking, planning, contract preparation, and event execution. This role requires strong communication skills, attention to detail, confidence in dealing with clients, and the ability to work in a fast-paced hospitality environment.
Key Responsibilities:
Respond to event inquiries by phone, email, social media, and in person in a timely and professional manner.
Conduct venue tours and explain event packages, menus, layouts, pricing, and available services.
Assist clients with weddings, engagements, corporate events, private parties, and banquet bookings.
Prepare event proposals, booking details, contracts, invoices, and client follow-ups.
Review event details with clients, including guest count, menu selection, timing, floor plan, décor, entertainment, and special requests.
Coordinate with the kitchen, service team, management, décor vendors, entertainment providers, and other suppliers.
Ensure all event details are clearly communicated to the operations team before the event.
Support event execution on the day of the event to ensure a smooth and professional guest experience.
Maintain strong client relationships and deliver excellent customer service from inquiry to event completion.
Help promote Opal Palace’s banquet and event services when required.
Qualifications:
Previous experience in event planning, banquet coordination, hospitality, sales, or customer service is preferred.
Strong communication, organization, and follow-up skills.
Ability to prepare contracts, proposals, and event documents accurately.
Professional appearance and positive attitude.
Ability to multitask and manage multiple events or inquiries at once.
Comfortable working evenings, weekends, and holidays when required.
Arabic-speaking candidates are strongly preferred. Additional languages are considered an asset.
Knowledge of Middle Eastern, South Asian, wedding, corporate, or banquet events is an asset.
Must be reliable, detail-oriented, and able to work well with a team.
What We Offer:
A beautiful luxury venue with a strong brand presence.
Opportunity to work with weddings, corporate events, private parties, and high-end celebrations.
Supportive team environment.
Growth opportunities within the company.
Competitive compensation based on experience.
How to Apply:
Please submit your resume through Indeed. Qualified applicants will be contacted for an interview.
Pay: From $23.00 per hour
Benefits:
- Casual dress
- Flexible schedule
- On-site parking
- Store discount
Work Location: In person
