Support Court Services!
Bring your skills and qualifications and become part of our team where you will provide administrative and clerical support services for assigned managers and unit staff!
Although every day will look different, you will:
- assist courts in locating and scheduling interpreters (in any language)
- receive, process and complete written requests for interpreters
- assist with the maintenance of the Registry of Accredited Freelance Court Interpreters
- provide word processing services involving typing, formatting, editing and finalizing a variety of materials
- coordinate and maintain appointment calendars, boardroom bookings, travel arrangements, conferences, etc.
- establish and maintain electronic and hard copy filing systems
- open, sort and distribute incoming mail
Please note: the duties of the job will require the successful candidate to travel within the region to perform the duties of the position.
- You must possess oral and written French language skills at the advanced level. Your proficiency level will be confirmed before hire.
You have:
- the ability to obtain knowledge of ministry administrative/office procedures and guidelines
- experience in sorting/distributing mail, verifying invoices and reviewing office processes
- experience maintaining filing systems and ordering and maintaining office supplies
- knowledge of computer operations and various MS Office software applications (e.g., Word, Excel, Access, PowerPoint, Outlook)
- knowledge of office equipment (e.g., photocopiers, fax machines, printers, scanners, mail machine)
- You have knowledge of arithmetic and financial processes to calculate/reconcile expenditures relating to expense claims, purchase orders and invoices
You can:
- determine what matters should be given priority when performing a variety of different tasks with conflicting deadlines
- prioritize work based on knowledge or by discussing with supervisor and staff
- determine the most effective way to present material
- work independently or in a team, completing tasks in a timely and efficient manner
You have:
- oral communication skills, tact and diplomacy to answer telephones/greet visitors, and respond to general program inquiries
- written communication skills to compose routine letters, such as acknowledgements from brief verbal or written instructions
- the ability to proofread material to ensure accuracy in grammar, spelling, sentence structure and punctuation
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's
Human Rights Code and the
Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
- diversity, equity and inclusion initiatives
- accessibility
- Anti-Racism Policy
The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province. We offer:
- a career that can grow across ministries and job functions
- flexible learning and developmental opportunities, including education and mentorship programs
- many employee networks offering support for and education about underrepresented groups
This role comes with a comprehensive compensation and benefits package that includes:
- a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
- group health, dental, life and disability benefits
- a range of vacation and leave options
- an Employee and Family Assistance Program, which provides confidential counseling services
