Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth day-to-day functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. The ideal candidate is proactive, tech-savvy, and excels at multitasking in a fast-paced setting. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization.
Responsibilities
- Manage front desk duties, including greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks for bookkeeping and record-keeping purposes
- Maintain organized filing systems—both physical and digital—to ensure quick retrieval of documents and compliance with company policies
- Provide excellent customer service by responding promptly to inquiries via phone, email, or in person, demonstrating strong phone etiquette and customer support skills
- Assist with appointment scheduling, calendar management, and coordinating meetings or events as needed
- Support clerical tasks such as proofreading documents, preparing correspondence, and managing office supplies inventory
- Handle basic bookkeeping functions using QuickBooks to track expenses, invoices, and payments related to the office or medical/dental practice
Qualifications
- Proven office experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace tools
- Experience with data entry, filing systems, and clerical procedures in a professional setting
- Excellent customer service skills complemented by effective phone etiquette across multi-line phone systems
- Familiarity with QuickBooks or similar accounting software for bookkeeping tasks
- Prior experience in medical or dental offices is a plus—especially dental receptionist or dental office experience
- Strong typing speed with accuracy, along with proofreading abilities to ensure error-free documents
- Demonstrated ability to handle multiple priorities efficiently while maintaining a positive attitude
Join us as an Administrative Assistant and become an essential part of a vibrant team dedicated to excellence! Your energy, organizational prowess, and technical skills will help us deliver outstanding support every day.
Pay: $18.00-$21.00 per hour
Ability to commute/relocate:
- Calgary, AB T2A 0P6: reliably commute or plan to relocate before starting work (preferred)
Education:
- Bachelor's Degree (preferred)
Language:
Work Location: In person
