WHAT YOU WILL DO:
Role:
The Executive Assistant and Office Manager provides administrative support to the company’s senior executive leadership team and is responsible for the efficient operation of the Calgary office. Working closely with the Receptionist, this role ensures that executive team members—and STEP professionals more broadly—have the support required to effectively execute business objectives.
Office services responsibilities include managing vendor relationships and partnering with the Receptionist to ensure office assets are well maintained and supplies are stocked appropriately. This role also serves as a key point of contact, liaising with the Board of Directors, external stakeholders, and STEP professionals.
WHAT WE OFFER:
Competitive pay: Guaranteed pay aligned with industry standards.
Community investment: Opportunity for impact in the communities in which we live and work.
Social environment: Culture-building activities, social clubs.
Industry-leading clients: New challenges to expand your skills.
Training opportunities: Take your skills to the next level.
Career growth: Possibilities to expand your career
Comprehensive total rewards:
- Generous total rewards package including competitive pay, benefits, and reward offerings
- STEP-provided benefits package (start day one with option to upgrade)
- RRSP matching
- Potential for paid training and development opportunities
- Fuel discount card for personal use
- Employee perks including corporate discounts and memberships
- Employee referral bonus program
WHAT WE REQUIRE:
Responsibilities:
- Manage all administrative duties for the senior executive leadership team and Board of Directors; coordinate support for other executive team members as required.
- Maintain calendars for senior executive leaders, proactively managing priorities, deadlines, and shifting demands.
- Handle sensitive and confidential information with a high degree of professionalism and discretion.
- Support the tracking and management of office-related budgets and expenses.
- Coordinate and oversee travel arrangements, accommodations, and itineraries for the executive team and Board of Directors.
- Reconcile expense claims and corporate credit cards for senior executive leaders on a monthly basis.
- Organize and schedule Board meetings; compile, upload, and distribute materials within one week of each meeting.
- Administer all Board-related activities, materials, and meeting requirements.
- Provide leadership and direction to the Receptionist, ensuring responsibilities are completed in a timely and professional manner, and provide coverage during absences.
- Ensure efficient office operations by managing equipment, coordinating repairs and service contracts, maintaining floor plans, and overseeing safety procedures.
- Distribute mail and correspondence to the executive team as required.
- Maintain filing systems, oversee records management and disposal, and implement improvements as needed.
- Schedule and coordinate internal and external meetings (in-personal/virtual) and conferences.
- Ensure timely distribution of information and documents to clients and STEP professionals.
- Collaborate with the Marketing and Communications team to support corporate event planning.
- Prepare reports and presentations to support special projects and initiatives.
- Support the execution of the Emergency Response Plan (ERP), including participation in safety drills and related activities.
- Perform other duties as required to support the team and business.
Qualifications:
- Minimum 5-year experience in a similar administrative position
- Proficient in MS Office suite and Diligent Boards to manage day-to-day operations involving spreadsheets, presentations, record keeping and daily communications
- Proven ability to work in a fast-paced environment along with excellent interpersonal communication skills (both written and verbal).
- Proven ability to perform confidently, accurately, professionally, and thoroughly in a fast-paced, detail-orientated environment
- Excellent ability to organize daily tasks and work within timelines to meet requirements
- Highly motivated, able to complete tasks with limited supervision, proven reliability
- Experience in event planning or project management an asset
Key Competencies:
- Conduct all duties with a safe mindset and a high personal and professional commitment to STEP’s Core Values.
- Displays a high-level of integrity in all actions, complying with and promoting the company’s core values, possessing strong ethics in regards to privacy, confidentiality and protecting the interests of STEP.
- Strong sense of accuracy, and keen sense of urgency and ability to organize daily tasks and work within defined timelines to meet business requirements.
- Strong ability to be proactive and take initiative to identify and address an improvement or need.
STEP ON BOARD:
STEP Energy Services is an energy services company delivering industry-leading coiled tubing, hydraulic fracturing, and nitrogen industrial solutions to producers across North America. We deliver the expertise – the people, the equipment, and the knowledge – required to improve operational efficiencies and productivity in extended reach wellbore designs.
At STEP, we’re a community of professionals united by our culture, core values, and dedication to exceptional service. Whether in the office or out in the field, every STEP employee is a professional that we trust to get the job done safely.
At STEP, we are committed to building an inclusive and equitable workplace where everyone can thrive. We recognize that individuals bring unique perspectives and strengths that extend beyond the technical requirements of a role. If your talents and experience closely align with the listed qualifications, we encourage you to apply.
We believe that a wide range of ideas, experiences, and skills fuels innovation and drives excellence. We welcome applicants from all backgrounds to join our team of professionals.
Your application will be reviewed by our Human Resources team. If your gifts and talents match our needs, you will be invited for an interview. Due to the high volume of applications that we receive, only those who have been selected to continue in the recruitment process will be contacted.
INDHP
