Job Overview
We are seeking a detail-oriented and organized Office Administrator to join our team. This role is essential in ensuring smooth daily operations within our office environment. The ideal candidate will have strong clerical skills, excellent communication abilities, and proficiency with various office software. Experience in Occupational Health & Safety, or the Construction industry, is a plus, but we welcome candidates with a solid background in administrative support across different industries. This position offers an opportunity to contribute to a professional and collaborative workplace while developing your administrative expertise.
Responsibilities
- Manage front desk duties, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
- Perform data entry tasks accurately using Microsoft Office, other Intranet programs, and QuickBooks as needed
- Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents
- Assist with scheduling appointments and coordinating meetings for staff and clients
- Provide customer support by addressing inquiries promptly and efficiently, maintaining excellent phone etiquette
- Proofread correspondence, reports, and other documents for accuracy and clarity
- Handle clerical tasks including photocopying, scanning, mailing, and managing office supplies
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Experience with QuickBooks
- Strong data entry skills with high accuracy and attention to detail
- Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
- Previous clerical or administrative experience preferred
- Exceptional customer service skills with professional phone etiquette and communication abilities
- Ability to manage multi-line phone systems efficiently
- Familiarity with filing systems, document proofreading, and general office procedures
- Strong computer skills, including typing speed and proficiency
This position is integral to maintaining an efficient office environment where professionalism and attention to detail are highly valued. We look forward to welcoming a dedicated Office Administrator who can support our team’s success.
Pay: $20.00-$22.00 per hour
Benefits:
- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care
Work Location: In person
