Job Overview
We are seeking a professional and organized Receptionist/Administrative Assistant to join our team. This role is vital in ensuring smooth daily operations by managing front desk duties, providing exceptional customer service, and supporting administrative functions. The ideal candidate will possess strong computer skills, excellent communication abilities, and experience in an office or other similar environments. This position offers an opportunity to contribute to a dynamic office setting while developing your administrative expertise.
Responsibilities
- Greet visitors and clients with professionalism and courtesy at the front desk
- Manage multi-line phone systems, directing calls appropriately and taking detailed messages
- Perform data entry tasks accurately using Microsoft Office various accounting programs
- Handle scheduling, appointments, and calendar management for staff
- Maintain organized filing systems, both physical and electronic
- Assist with administrative tasks such as photocopying, faxing, scanning, and proofreading documents
- Support customer service efforts by addressing inquiries promptly and professionally
- Manage billing and bookkeeping responsibilities as needed, including basic QuickBooks entries
- Ensure the reception area remains tidy and welcoming at all times
- Support other clerical duties such as mailing, office supply inventory, and report preparation
Experience
- Prior office experience is preferred, especially in administrative or clerical roles
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), and basic computer skills required
- Experience with multi-line phone systems and customer service
- Knowledge of QuickBooks or other bookkeeping experience is advantageous
- Strong organizational skills with attention to detail in data entry and proofreading tasks
- Excellent phone etiquette and communication skills necessary for effective customer support
- Previous experience in accounting programs and administrative support roles will be highly valued
This position requires a proactive individual who can multitask efficiently while maintaining professionalism. The successful candidate will be an integral part of our team dedicated to delivering outstanding service in a well-organized environment.
Job Type: Full-time
Benefits:
- Dental care
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
Work Location: In person
