Air Unlimited Inc. is seeking a highly organized and self-motivated Administrative Assistant to join our team. The successful candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
This role plays a key part in supporting daily operations across service, parts, and administration while contributing to the company’s professional image and customer satisfaction.
Duties and Responsibilities:
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Answer and assess incoming service calls, gather required information, and accurately communicate service details to technicians
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Ensure service work orders are properly created, updated, and completed in a timely manner
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Maintain the Preventative Maintenance (PM) program, including scheduling, tracking, and preparing PM quotations
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Provide administrative support to the Parts Department, including assisting with sales documentation, quote logs, order tracking, and purchasing coordination
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Work closely with the Service Department following the signing of Preventative Maintenance contracts
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Assist with shipping and receiving documentation and coordination as required
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Prepare invoices, process paperwork, and support basic accounting functions
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Maintain accurate records in company systems and databases
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Assist with filing, document control, and general office organization
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Support internal reporting and data entry as required
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Greet customers and provide professional front-office support when needed
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Perform other related administrative duties as assigned
Skills and Qualifications:
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Strong organizational and time management skills
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Detail-oriented with the ability to work under pressure and meet deadlines
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Effective verbal and written communication skills
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Strong interpersonal and customer service skills
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Proficient in Microsoft Office (Excel, Word, Outlook)
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Experience with Sage Business Vision or other accounting software is considered an asset
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Ability to multitask and support multiple departments effectively
Job Type: Full-time
