Under the responsibility of the Director of Finance and Human Resources, the Human Resources Coordinator provides administrative and operational support to the Human Resources team. This role plays a key part in supporting day-to-day HR activities, including recruitment coordination, onboarding, and general employee support. The HR Coordinator helps ensure HR processes are organized, compliant, and aligned with company policies while contributing to a positive employee experience.
Responsibilities
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Support recruitment activities, including posting job openings, screening, scheduling interviews, testing and communicating with candidates
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Assist with onboarding and offboarding processes (documentation, orientations, system updates)
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Maintain and update employee records and HR database (ADP Workforce Now), ensuring accuracy and confidentiality
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Prepare HR documents such as employment letters, contracts, and internal communications
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Respond to basic employee inquiries regarding HR policies, benefits, and procedures
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Assist with time and attendance tracking, as well as basic payroll support (as required)
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Help with and conduct training activities, in addition to developing training materials and checlklists
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Help coordinate training sessions and track employee training records
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Ensure compliance with company policies and applicable employment standards
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Assist with HR projects and initiatives as needed
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Other related tasks, including general administration tasks, as required based on business needs
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Experience in an administrative or HR support role
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Strong communication skills in English and French (written and spoken)
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Proficient in Microsoft Office (Word, Excel, Outlook)
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Ability to develop / maintain / improve documentation / procedures / policies in English and French
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Excellent interpersonal skills with ethical and cultural awareness.
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Ability to handle confidential information with professionalism and discretion
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Strong organizational skills and attention to detail with the ability to manage multiple tasks in a fast-paced environment
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Team-oriented with a positive and proactive attitude
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Diploma or degree in Human Resources, Business Administration, or a related field is an asset.
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Experience with an HRIS system (ADP Workforce Now) is an asset
The duties, responsibilities and qualification described in this document are not a comprehensive list. Additional tasks may be assigned to the employee from time to time; or may change as required by business demands.
