Administrative Assistant

McGill University - Montréal, QC (il y a 30+ jours)

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The incumbent provides senior administrative support to Director and the University Advancement team. The candidate will organize logistics and develop implementation plans for Faculty Advancement meetings and events. S/he will oversee the timely execution of all tasks in the stewardship process, and will also manage the UA budget and regular monitoring for all Faculty donations. The incumbent will communicate directly with key prospects; prepare and draft sensitive and confidential correspondence to external community for the Dean and UA team. Supervise casual staff.

Primary Responsibilities:
  • Manage the Director’s and the team’s challenging agendas and organize logistics and develop implementation plan for Faculty meetings and special events, such as Faculty Advisory Board, donor and stewardship events, and other Faculty alumni activities in Montreal and also offshore. Identify details and critical tasks and establish respective timelines. Ensure follow up on commitments to potential and actual donors in the private and public sector.
  • Directly communicate with key prospects such FAB members, Desautels Global Experts, and other key donors as requested by the Director of Advancement.
  • Research and gather materials and information for Director's meetings. Evaluate information and prepare concise outlines, reports, summaries and correspondence.
  • Prepare and draft sensitive and confidential correspondence to external community for the Advancement team.
  • Assist in the planning of the Dean's travel, the Director’s travel and other travel as requested, as well as ensure that the follow-up resulting from meetings with key prospects during these trips is done. Responsible for travel and full briefing and debriefing for both the Director and the UA team (i.e. itineraries, briefing reports for prospects).
  • Prepare and process documentation related to human resources processes for staff reporting to the Director.
  • Provide other administrative support including processing expense reports for Director, as well as entire UA team.
Education/Experience:

DEC III (Administration)

Three (3) years' related experience

Other Qualifying Skills and/or Abilities:

Excellent organizational skills; proven analytical, planning, problem-solving and decision-making skills. Ability to communicate effectively both spoken and written. Must be customer-service oriented and able to work in a fast-paced environment with changing priorities. Proven ability to exercise judgment and discretion in dealing with highly sensitive and confidential matters. Able to establish and maintain relationships with a variety of stakeholders, both internal and external to the University. Demonstrated ability to work in Microsoft Office environment using word processing, spreadsheets, database and presentation software. Languages: English (spoken and written), French (spoken and read).

How to Apply:

*Internal candidates: Please provide your McGill ID number when applying.*

Please submit your curriculum vitae and cover letter, clearly indicating the reference number:

Mail:

McGill University, Desautels Faculty of Management, Area Personnel Office
1001 Sherbrooke Street West (Samuel Bronfman Building), room 454
Montreal, Quebec
H3A 1G5

Fax:
(514) 398-5116

Email:
hr.mgmt [at] mcgill.ca

Applications must be received no later than October 20, 2017 at 5:00 PM.

We thank all applicants for their interest, however, only those applicants selected for an interview will be contacted.

McGill University is committed to equity in employment and diversity. It welcomes applications from indigenous peoples, visible minorities, ethnic minorities, persons with disabilities, women, persons of minority sexual orientations and gender identities, and others who may contribute to further diversification.

Faculty/Unit:
Desautels Faculty of Management

Salary Range:
(Grade 3) $45,800 - $57,300 (mid-point) - $68,800

Hours:
33.75

Duration:
1 year

Reporting to:
Director, Advancement

Reference no.:
MT7967

Post Date:
Friday, October 6, 2017