Make a Meaningful Difference Every Day
Are you looking for more than “just another admin job”?
Do you want to be part of a team that genuinely changes lives?
At Opto-mization, every role matters. From helping children gain confidence in reading, to supporting adults recovering from concussions, to improving balance and safety for seniors — the work we do has a lasting impact on the people we serve.
We are currently looking for a compassionate, organized, and motivated Administrative Assistant / MOA & Pre-Tester to join our growing team.
If you thrive in a collaborative environment, love learning new skills, and enjoy creating meaningful connections with people, we would love to meet you.
Opto-mization is a leading Optometry and Vision Therapy Clinic passionate about helping patients improve their quality of life through vision care.
Our clinic is known for innovation, education, and truly personalized patient care. We encourage applicants to visit our website and watch the TEDx Talk “Overlooking Our Vision” to better understand the passion and purpose behind what we do.
At Opto-mization, we’ve built a workplace culture based on five core values:
- Team Player
- Accountability
- Pride & Passion in Our Work
- Humility
- Respect
We genuinely enjoy working together and believe that a supportive workplace creates the best experience for both our patients and our team.
About the Role
This is a dynamic and rewarding position that combines:
- Front desk administration
- Medical office coordination
- Patient communication
- Optical pre-testing
This role is ideal for someone who enjoys variety, problem-solving, and working closely with people.
You’ll receive training in vision care, optical terminology, and pre-testing procedures — making this an exciting opportunity to build a long-term career in healthcare and vision therapy.
Schedule
- Full-time permanent position
- Weekday shifts + Saturdays
- Approximately 32 hours per week
What You’ll Be Doing
- Welcoming and supporting patients and families
- Answering phones, emails, and patient inquiries
- Scheduling appointments across multiple departments
- Processing payments and balancing cash
- Assisting with patient billing and third-party claims
- Performing optical pre-testing (training provided)
- Preparing, editing, and sending reports
- Managing clinic organization, filing, scanning, and inventory
- Opening and closing the clinic
- Helping maintain a clean, organized, and professional environment
- Supporting the team with additional administrative duties as needed
What We’re Looking For
We’re searching for someone who is:
- Organized and detail-oriented
- Friendly, warm, and professional
- A strong communicator
- Self-motivated and dependable
- Comfortable multitasking in a busy environment
- A quick learner who enjoys personal growth
- A collaborative team player
- Adaptable and open to change
Preferred Qualifications
- Experience in an optical, medical, or multidisciplinary clinic
- MOA or healthcare administration experience
- Strong computer and administrative skills
- Experience with Jane App is considered an asset
Compensation & BenefitsPay
$21.00–$24.00 per hour
(based on experience and qualifications)
Benefits Include
- Annual Health Spending Account
- Optical & Vision Care Benefits
- Paid Time Off
- Bonus Structure
- Career development & continuing education support
- Optician school tuition reimbursement opportunities*
- Staff discounts
- Company events
- Casual dress
- On-site parking
*Tuition reimbursement available for Optician School with a work commitment agreement following graduation.
Opto-mization is growing — and with growth comes opportunity.
We’re looking for someone who is excited to evolve with us, take on new challenges, and grow both personally and professionally as our clinic expands.
This is a role where you can truly build a meaningful long-term career.
Experience Requirements
- Optical experience: 1 year preferred
- Administrative experience: 2 years preferred
- Medical Office Administration experience: 1 year preferred
Apply Today
Thank you for taking the time to learn more about our team and mission.
We’re excited to connect with people who are passionate about helping others and creating exceptional patient experiences.
We look forward to meeting you!
Job Types: Full-time, Permanent
Pay: $21.00-$24.00 per hour
Expected hours: 32 per week
Benefits:
- Casual dress
- Company events
- On-site parking
- Paid time off
- Vision care
Experience:
- Optical: 1 year (required)
- Administrative: 2 years (required)
- Medical Office Administrator: 1 year (required)
Work Location: In person
