Job Description
RESEARCH INSTITUTE OF THE MUHC
The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal, Quebec, the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).
Position summary
Department / Research Program: Nuclear Medicine
The Nuclear Medicine Research Department is seeking a person to provide administrative and clerical support to ensure the smooth operation of the department.
The incumbent, reporting to Dr. Farzad Abbaspour, will provide administrative support for clinical research by organizing study documents, managing data entry, handling communications, scheduling, and coordinating patient appointments. They will assist with participant recruitment, monitor research billing, and coordinate ethics and regulatory documentation, playing a vital role in ensuring the efficient operation of clinical research activities and departmental functions throughout the temporary full-time appointment.
General Duties
Responsibilities (including but not limited to):
- Drafting, typing, preparing, and transmitting various correspondences and reports, maintaining agendas and scheduling as needed,
- Assisting with the preparation and maintenance of various reports, supporting the preparation and verification of budgets and managing assigned dossiers,
- Receiving and distributing incoming calls, emails, and mail in a timely and professional manner,
- Performing general administrative duties such as photocopying, printing, faxing, arranging courier services, and maintaining an organized filing system,
- Conducting data entry with attention to detail and accuracy,
- Processing payment of invoices and supporting financial documentation,
- Organizing and maintaining an efficient filing and record-keeping system,
- Advising the Program Manager of any unusual situations or issues requiring attention,
- Carrying out other related administrative duties as assigned by the immediate supervisor.
Qualifications:
- Proven experience in administrative or clerical support roles,
- Proficiency with Microsoft Office Suite and general office equipment,
- Strong organizational skills with attention to detail and accuracy,
- Ability to work independently and manage time effectively.
Website of the organization
https://rimuhc.ca/en
Education / Experience
Education: High School Diploma
Work Experience: 1 Year
Required Skills
- This position requires an advanced knowledge of oral and written French.
- An advanced knowledge of oral and written English is required, as the position requires regular and complex contact with patients, researchers or international students who are exclusively proficient in English. The position also requires complex writing or in-depth analysis of documents in English related to a research project.
- Excellent communication and interpersonal skills,
- Ability to work independently or with teams with minimum supervision.
Additional information
Status: Temporary, full time (35-hour workweek)
Pay Scale: Commensurate with education and experience
Work Shift: Monday to Friday 8:30am to 4:30pm
Work Site: Glen Site, 1001 Decarie Blvd.
- This position offers the possibility of a hybrid work arrangement (on-site and remote).
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If you wish to include a cover letter, please attach it with your resume in one document. ***
Why work with us?
- 4-week vacation, 5th week after 5 years,
- Bank of 12 paid days (personal days and days for sickness or family obligations),
- 13 paid statutory holidays,
- Modular group insurance plan (including gender affirmation coverage),
- Telemedicine,
- RREGOP (defined benefit government pension plan),
- Training and professional development opportunities,
- Child Care Centres,
- Corporate Discounts (OPUS + Perkopolis),
- Competitive monthly parking rate,
- Employee Assistance Program,
- Recognition Program,
- Flex work options and much more!
https://rimuhc.ca/careers
To learn more about our benefits, please visit http://rimuhc.ca/en/compensation-and-benefits
THIS IS NOT A HOSPITAL POSITION.
Equal Opportunity Employment Program
The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity, diversity and inclusion within its community. We welcome applications from all qualified candidates who self-identify as members of racialized groups/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and 2SLGBTQIA+ persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact, [email protected]
