The HR Assistant will assist with the implementation of human resources functions, and provide administrative support pertaining to human resources practices, policies and procedures to ensure smooth operations within the Department. The role will act as a first point of contact, and provide information, in compliance with Western policies, procedures, collective agreements, and government legislation. The HR Assistant will compile and maintain confidential information in accordance with departmental and Human Resources policies and procedures.
- Assists with the implementation of human resources functions, which includes coordinating appointment and re-appointment processes for staff, preparing documentation for review, and updating personnel, in adherence to all collective and employee agreements, relevant legislation, and University policies and procedures
- Supports part-time staff recruitment processes
- Maintains and updates websites, and participates in ensuring website content is aligned with the operational and strategic direction of the Department
- Acts as a first point of contact related to human resources inquiries, providing updates, information and responding or referring to other sources as required
- Effectively handles confidential and sensitive information in compliance with policies and procedures
- Compiles and maintains confidential spreadsheets, files, data and information relating to human resources activities, and generates reports as required
- Researches issues with subject matter experts and assists with projects/events as required
Qualifications
Education:
- Community College Diploma in an administrative field
Preferred: Bachelor of Management and Organizational Studies, Business Administration
Experience:
- 1-2 years' experience providing administrative/HR support to an academic organization
Preferred: Previous work experience in a Human Resources department
Skills, Abilities & Expertise:
- Ability to work independently and effectively as a member of the team to achieve department goals
- Strong verbal and written communication skills with careful attention to detail
- Ability to work in a manner that is compliant with confidentiality requirements
- Keyboarding skills with the ability to process information with high levels of accuracy
- Demonstrated ability to follow through on work assignments
- Knowledge of general office procedures
- Ability to maintain a positive, outgoing attitude with a genuine customer service orientation
- Detail-oriented with an ability to function and process information with high levels of accuracy
- Ability to multi-task and maintain an organized and effective personal work environment
- Computer skills with the ability to learn and use software programs
- Basic computer skills in Microsoft Office Suite
- Ability to create a positive impression while interacting with others and responding to inquiries, by telephone, in person or electronically
- Ability to prioritize and organize a fluctuating work load
