Job Summary
We are seeking a highly organized and proactive Executive Assistant to support a successful real estate professional in Scarborough, Toronto. This full-time, direct hire opportunity is ideal for someone who thrives in a fast-paced, client-focused environment and enjoys being one step ahead at all times.
The Executive Assistant will play a key role in keeping business and personal priorities organized, helping manage real estate transactions, appointments, client communication, documents, errands, and day-to-day executive support. This is a highly trusted role requiring discretion, polish, strong judgment, and exceptional attention to detail.
This opportunity offers the chance to work closely with a high-performing real estate leader in a dynamic property management and real estate environment. The right candidate will value supportive leadership, clear communication, autonomy, and the opportunity to make a meaningful impact on daily operations and continued business growth.
Key Responsibilities
- Manage day-to-day scheduling, calendar coordination, appointments, meetings, and follow-ups to keep priorities on track.
- Support real estate listing and buyer-related activities, including showings, inspections, appraisals, timelines, client communication, and deal coordination.
- Prepare, organize, review, and maintain documents, contracts, correspondence, records, files, and databases with a high level of accuracy.
- Communicate professionally with clients, agents, lawyers, mortgage brokers, contractors, service providers, and other stakeholders.
- Monitor deadlines, deliverables, urgent matters, and outstanding items to ensure tasks are completed efficiently and nothing is missed.
- Assist with personal errands, household logistics, travel planning, renewals, appointments, bookings, and other administrative tasks that support executive productivity.
Compensation and Benefits
- Salary range: $60,000 to $80,000 per year.
- Job type: Direct hire, full-time.
- Work schedule: In office.
- Location: Scarborough, Toronto, ON.
