Responsibilities include:
Real Estate Matters:
- Having care of files from beginning to end of transactions including residential sales, purchases, refinances and new home construction
- Preparing real estate transactional and conveyance documents, including transfers, caveats, mortgages, refinancing related documents and all related documentation
- Conducting and reviewing searches, including online searches with The Property Registry (TPR) (Land Titles Office)
- Analyzing and drafting trust conditions for review by supervising lawyer
- Maintaining and organizing schedules of closings
- Managing all incoming and outgoing funds, including calculation of funds required for closing, mortgage financing and other requirements
- Attending to file openings and reviewing conflict searches
- Preparing Statement of Accounts as necessary
- Maintaining client communications and, where necessary, acting as primary and independent contact with clients, financial institutions, brokers and other counsel
- Producing reports as necessary, including mortgage reports to lenders
Corporate Matters :
- Assist with corporate filings and formation documents (e.g., Articles of Incorporation, Operating Agreements, Annual Reports).
- Maintain corporate records, minute books, and compliance calendars.
- Support due diligence processes in mergers, acquisitions, and other business transactions.
- Prepare board resolutions, shareholder agreements, and other corporate documentation.
Family Matters:
- Draft and prepare legal documents such as divorce petitions, parenting plans, child support worksheets, affidavits, and motions.
- Coordinate filings with family courts, track deadlines, and maintain case calendars.
- Communicate with clients regarding case updates, court requirements, and document requests.
- Assist attorneys in trial preparation, discovery responses, and evidence organization.
- Handle sensitive family law matters with professionalism and discretion.
Qualifications include:
- One (1)year of previous office administration experience. Experience in law would be considered an asset.
- Working knowledge of MS Word, Excel, Outlook
- Excellent attention to detail
- Organization skills; demonstrated initiative and ability to work independently with minimal supervision
- Ability to meet deadlines with excellent multi-tasking and problem-solving skills
- Ability to effectively communicate and strong client service skills
Salary: Commensurate with experience
Hours of work: Full-time with some flexibility on schedule
Benefits: Group Health Benefits (Life Insurance, Dental, Extended Health care, Long Term Disability)
Start Date: As soon as possible
Job Type: Full-time
Pay: $45,000.00-$60,000.00 per year
Benefits:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Vision care
Experience:
- Office Administrative: 1 year (preferred)
Work Location: In person
