Duties & Responsibilities
This is a job description for all accounting clerks. Your primary responsibilities areas are highlighted with an asterix (*).
Purchasing:
- Assist Haisla Nation staff with purchase order requests.
- Process purchase orders verifying the details such as quantities, prices, delivery dates and approval.
- Centralized purchasing for selected items, e.g. groceries and office supplies.
- Set up new A/P vendors and maintain A/P vendor records in accounting system.
- Train internal stakeholders on PO system and process.
- Ensure purchase is within an approved budget.
- Match invoices to purchase orders.
Accounts Payable:
- Process and verify invoices, ensuring appropriate documentation and authorization.
- Communicate with vendors to confirm order details, resolve discrepancies, and track deliveries.
- Process payments.
- Reconcile accounts payable transactions and resolve any discrepancies.
- Reconcile vendor accounts to vendor statements.
- Match purchase orders to vendor invoices.
Bank Reconciliations:
- Perform semi-monthly bank reconciliations.
- Follow up on outstanding items, reversed transactions and resolve discrepancies.
- Assist with the preparation of monthly tax returns.
- Perform membership payments.
- Perform investment and gl reconciliations.
Accounts Receivable:
- Prepare and issue invoices.
- Track and follow-up on outstanding accounts receivable; collections.
- Document and record cash receipts and bank deposits accurately.
- Reconcile revenue to funding agreements, follow up on discrepancies.
General Ledger and Administration:
- Prepare and record transactions in the accounting system, e.g. journal entries.
- Track and administer journal entries, new department requests, meeting notes, finance internal logs.
- Assist with budgeting and regular reporting process, support variance analysis process.
- Provide support to Director Finance, Manager Finance and administrative support to the Finance Team.
General Accounting Duties:
- General accounting, including month end and annual procedures.
- Record and track expenses and revenue.
- Reconcile GL accounts.
- Assist with developing procedures in relation to financial transactions.
- Assist with annual audit.
- Provide financial support to Program Area managers.
- Assist with analysis of Program Area financial information – example -variance analysis.
- Recommend and implement improvements to accounting systems and management practices.
- Provide backup, as needed, for the Finance Department for other accounting clerks.
Compliance and Documentation:
- Maintain accurate financial records for audit and internal review purposes.
- Ensure that deadlines are met.
- Review agreements for program areas to ensure compliance.
- Assist in financial capacity development of the Finance Department employees and Program Managers.
- Ensure accuracy and compliance to accounting standards, procedures and internal controls.
- Communicate timely and professionally with internal and external stakeholders.
Other related duties as required.
Required
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1 - 3 years: In accounting or bookkeeping
Preferred
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Experience working with First Nations financial administration
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Experience working in non-profit or fund accounting
Required
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Some college or better in Accounting or related field
Preferred
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Technical/other training or better
Required
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Team Player: Works well as a member of a group
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Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
