SUMMARY: We are seeking a detail-oriented and organized Bookkeeper to join our incredible team! The ideal candidate will be responsible for maintaining accurate financial records, managing accounts payable and receivable, processing payroll, filing and preparing financial reports as well as general administrative duties. This role requires proficiency in accounting software (QuickBooks) and a strong understanding of basic accounting principles. The ideal candidate will have a proven track record of working independently, with experience in developing and implementing office processes and systems. They will ensure secure financial systems and create simple, efficient processes that enhance staff productivity and accuracy. The successful candidate will possess strong analytical skills, attention to detail, and the ability to manage multiple tasks efficiently. They will be able to perform both accounting duties, as well as general administrative duties.
Job Title:
Bookkeeper / Administrative Assistant
Employment Type
Permanent Part-time 10-12hrs/wk
Flexible work schedule.
Part-time remote work may be considered; onsite attendance is required.
Applications Accepted By:
E-mail: [email protected]
Attention: Please note ‘bookkeeper’ in the subject line of your email.
Mission and Core Beliefs:
As a social service provider within the city of Victoria (BC), The Anawim Companions Society provides for the needs of people living in physical, emotional, spiritual and social poverty, looking to make positive change in their life. Our team is determined to provide quality counselling, support resources and programs in a residential setting to those making the transition from homelessness, poverty and addiction to family and community; housed, healthy and free from addictive lifestyles. The Anawim Companions Society is a drug & alcohol-free facility, and a critical piece of the spectrum of services available to those in need of housing and rehabilitative services in our community.
Mission: To support the healing of those living in physical, emotional, spiritual and social poverty, through compassion, empowerment, love and respect.
Core belief: The Anawim Companions Society believes that beyond the face of poverty, there exists a whole person worthy of dignity, equality and unconditional love who needs to be accepted and reunited to humanity. We believe that every human is worthy of love and compassion, regardless of their financial state, mental, physical or social status.
Why us?
The Anawim Companions Society is committed to providing a positive work experience for all members of our team. We seek to support each other by valuing everyone’s perspective regardless of their role. Working with us is endlessly rewarding as you work with a Team of compassionate people who value everyone’s perspective - all working to better the lives of those in our care.
Inclusivity: The Anawim Companions Society is committed to fostering an inclusive and positive environment, where staff and clients feel valued, respected and supported. Our intention is to build a team that reflects the diversity of our clients and communities in which we live and serve. If you require accommodation for the recruitment/interview process, please let us know and we will work with you to meet your needs.
DUTIES AND RESPONSIBILITIES
· Data entry for all financial transactions, including accounts payable, accounts receivable, inventory and payroll.
· Schedule / submit regular payments and record customer payments.
· Administer accounts receivable and accounts payable, including interacting with suppliers and service providers regarding invoices and payments.
· Assist with administering payroll.
· Assist with preparing government information returns and filings.
· Work with management to produce monthly, quarterly and annual financial statements.
· Work with management to prepare and file income taxes.
· Maintain and organize financial and accounting records.
· Reconciling accounts.
· Reconcile corporate credit cards.
· Assist with year end financial reports and T4's.
· Assist with the development and maintenance of budgets.
· Other accounting and bookkeeping duties and responsibilities as assigned.
QUALIFICATIONS & Experience:
Required:
· Proven experience as a bookkeeper or similar role
· knowledge of commercial banking credit card systems
· Has advanced knowledge of Quickbooks / Quickbooks Online.
· Proficiency in accounting principles and practices
· Familiarity with accounting software and tools
· Strong verbal and written communication skills
· Excellent organizational and time management skills
· Exceptional attention to detail and pride in a high standard of work
· Proficiency with Excel
Preferred:
· Experience bookkeeping in the non-profit sector including using standardized software for tracking donations (e.g. Canada Helps / Bloomerang / Fundraise Up) and issuing receipts acceptable to the Canada Revenue Agency
· Knowledge of setting up and maintaining a standard filing system for a BC society
· knowledge of BC Registrar of Societies requirements for annual filings
· Experience working with a Board of Directors and Treasurer a non-profit in preparing regular financial reports
Pay: $34.00-$38.00 per hour
Benefits:
- Casual dress
- Flexible schedule
- On-site parking
Work Location: Hybrid remote in Victoria, BC V8T 1E7
